Payroll Administrator

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate, compliant payroll operations for a multi-state workforce in California. This role is responsible for maintaining payroll records, assisting with employee data updates, and helping ensure tax filings and reporting are completed correctly and on time. The ideal candidate brings strong payroll experience, sound judgment with sensitive information, and the ability to work effectively across departments in a fast-paced environment.

Responsibilities:

• Partner with internal teams to keep payroll processing aligned and verify adjustments before they are finalized.
• Assist with onboarding setup by reviewing employment and payroll documents for completeness across multiple states and work locations.
• Reconcile payroll tax activity, maintain accurate monthly records, and help meet filing deadlines in accordance with applicable requirements.
• Maintain employee payroll information, including withholding elections, direct deposit details, compensation changes, and contact information updates.
• Oversee payroll-related deductions for benefits, retirement plans, and other employee-elected programs to ensure proper processing.
• Administer paid leave and absence-related pay entries so approved time away is reflected correctly in payroll.
• Prepare and submit quarterly and year-end payroll reporting, including wage and contractor tax documents and other required filings.
• Perform routine audits of payroll data to identify discrepancies, support compliance, and improve record accuracy.
• Support adherence to federal, state, and local payroll regulations, and contribute to special projects connected to payroll and HR operations.