Administrative Coordinator / Payroll Specialist

Administrative Coordinator / Payroll Specialist Proteus Security Agency, LLC - 3.0 Jacksonville, FL Job Details Full-time $20 - $22 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Benefits administration Accounting systems Data analysis skills Financial software Research Financial analysis Administrative experience QuickBooks Data entry Typing 10 key typing Financial compliance Full Job Description Job Summary We are seeking a dynamic and detail-oriented Administrative Coordinator / Payroll Specialist to join our team. In this vital role, you will oversee payroll processing, ensure accurate financial and HR data management, and support administrative functions across the organization. Your expertise in payroll management, accounting software, and human resources systems will drive efficiency and compliance, enabling our organization to operate smoothly and effectively. This position offers an exciting opportunity to contribute to a mission-driven environment where your skills will make a meaningful impact every day. You will handle invoicing, banking, post office runs, typing, contract management, client relations, business development, prescreening, initial interviews, hiring ad placement and many other tasks. This is not an HR position but there will be onboarding and employee file retention duties. Duties Manage end-to-end payroll processing using platforms such as Paycor, ensuring timely and accurate payments for all employees and interns. Perform detailed account reconciliation, including general ledger reconciliation, accounts payable and receivable, and journal entries to maintain financial integrity. Utilize accounting software like Wave or other financial tools to record transactions, process data entry tasks, and support bookkeeping activities. Administer employee benefits programs and assist with benefits administration tasks related to payroll deductions and compliance. Maintain accurate records of payroll data, employee information, tax filings, and related documentation in Paycor. Support governmental accounting requirements by preparing reports for tax filings and compliance audits. Conduct analysis of payroll data to identify discrepancies or errors and implement corrective actions promptly. Requirements Proven experience with payroll management systems such as Workday, ADP, Paychex, or UltiPro; familiarity with Kronos or Ceridian is a plus. Strong knowledge of accounting principles including double entry bookkeeping, debits & credits, general ledger accounting, and journal entries. Proficiency in financial software like QuickBooks or other relevant accounting tools; experience with HRIS platforms is highly desirable. Excellent data entry skills with high accuracy (10 key typing), attention to detail, and strong organizational abilities. Understanding of human resources processes related to benefits administration and payroll compliance. Knowledge of governmental accounting standards and tax regulations affecting payroll processing. Analytical mindset with the ability to interpret financial data accurately; strong problem-solving skills are essential. Ability to handle sensitive information confidentially while maintaining professionalism across all functions. Join us in a role where your expertise in payroll management and accounting software will empower our organization's success! We value energetic professionals eager to contribute their skills in a fast-paced environment dedicated to making a difference through efficient administration and precise financial practices. Experience in client / customer relations is helpful. You will perform business development through research, email, calls and site visits to sell our agency and services. Must be organized and detail oriented. Your role will be answerable to the CEO with direction from the COO as needed.

Pay:

$20.00 - $22.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person