Anticipated Payroll Specialist

Glassboro Public Schools

District Office - Glassboro, New Jersey This job is also posted in Glassboro Public School District

Job Details

Job ID:

5919201

Application Deadline:

Oct 16, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Glassboro Public Schools is seeking qualified candidates in the capacity of a Payroll Specialist. This position is responsible for, but not limited to the following duties:

QUALIFICATIONS

Business Office experience. Minimum five (5) years to include: payroll, pensions, employee benefits, computer accounting operations, and other related Business Office functions.

REPORTS TO

Business Office Supervisor and/or Business Administrator

JOB GOAL/MAJOR FUNCTIONS

Responsible for the processing of all school district payrolls.

Complies and ensures accuracy and approval of all payroll time sheets submitted from various departments of the school district.

Ensures accuracy of appropriate GAAP account numbers.

Generates payroll checks and prepares them for distribution to school district employees.

Coordinates with our payroll processing service to initiate payroll system updates and to resolve any payroll system problems.

Prepares and submits all semi-monthly transmittals to the appropriate state and federal agencies.

Meets with all new employees and initiates the appropriate payroll files and records which include pension, direct deposit, 403(b) vendors and Disability Insurance.

Remits payments to various vendors from payroll deductions bi-monthly and/or monthly and maintains payroll agency account ledger.

Maintains all necessary ledgers relating to the payroll account.

Reconciles the following quarterly reports: PA State and NJ State quarterly transmittals.

Coordinates with the State of New Jersey Unemployment Offices all eligibility requirements for part-time and terminated employees who may or may not be eligible to collect unemployment benefits.

Verifies employment (written and by telephone). Reconciles all bank statements monthly which include: the payroll agency account, the unemployment account, and the summer reserve account. Reports to and works with the School Treasurer regarding the reconciliation of the payroll and the payroll agency accounts.

Reconciles the following quarterly reports: The Federal 941, the Unemployment UC-27 & WR-30, and the PERS and TPAF reports.

Reconciles all end-of-year reports which include distribution of W-2 forms to all district employees, magnetic media reporting to the SSA, the

NJIT W-2

transmittal, 3rd party sick pay W-2 and W-3 forms, and printing and retaining accurate records for the district and auditor.

Submits FICA Reimbursement for State Share each payroll.

Performs other duties as assigned.

TERMS OF EMPLOYMENT

This is a twelve (12) month position with salary and contract terms to be negotiated with the Superintendent and the Board of Education.

EVALUATION

Performance in this position will be evaluated annually in accordance with provisions of the Board's policy on evaluation of personnel.

BENEFITS

Health Insurance, Dental Insurance and Vision Insurance. Tuition reimbursement available

GPSD communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the email do_not_reply@talentedk12.com to your safe senders list.

GPSD provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information 856-652-2700 ext. 6305, or by mail, 560 Bowe Blvd, Glassboro, NJ 08028. It is the policy of GPSD to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.

Position Type:

Full-Time

Salary:

$50,000 to $55,000 Per Year

Job Requirements

Citizenship, residency or work visa required