Payroll & Office Operations Specialist (part-time) Basis Technologies - 4.3 Irving, TX Job Details Part-time 18 hours ago Benefits Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Referral program Qualifications Office supply management Employee onboarding Office activity coordination Payroll tax processing Payroll tax returns Operations coordination Tax audits Vendor coordination Mid-level Small business experience Mail management Office supply ordering Organizational skills State tax return preparation Physical access control Telephone systems Onboarding process management Equipment inventory management Event on-site coordination Local tax

Full Job Description Location:

Irving, TX, USA Hours:

Mondays and Fridays 9am-1pm (from home), 2 days between Tues-Thurs 9am-6pm in the office (days may vary depending on need i.e. company events). The Opportunity Basis Technologies is looking for a Payroll and Office Operations Specialist to join our growing US team in Irving, Texas. This is a varied, hands-on role for someone who enjoys ownership and doesn't want a job that fits neatly into one box. You'll be the go-to person for US payroll tax compliance, working closely with our UK-based Payroll Manager to keep filings, registrations and notices on track across every state we operate in. Alongside this, you'll keep our Irving office running smoothly: onboarding new starters, managing building access, coordinating equipment with our IT team, and being the first point of contact for day-to-day office needs. It's a role built on trust and initiative. You'll work closely with our Payroll, HR, IT and Finance teams, each of whom will support and train you, but the ownership on the ground is yours. What You'll Be Doing Payroll tax compliance Manage federal, state and local payroll tax compliance across multiple states Prepare and submit quarterly and annual payroll tax filings Register and maintain payroll tax accounts as we grow into new states Administer unemployment taxes (SUTA and FUTA) and state or local withholding filings Respond to tax notices and liaise directly with tax authorities Support payroll tax audits and compliance reviews Office and HR operations Manage day-to-day office operations, including supplies, mail and vendor coordination Support new-hire onboarding and employee offboarding, including building and system access Administer visitor and building access, and represent Basis in building-required training Coordinate in-office events and support our Marketing team with in-office logistics Support company-wide initiatives such as volunteer days and DEI programs IT coordination Manage laptop and mobile phone inventory in coordination with our IT team Administer the office mobile phone and voicemail system Provide light-touch IT support for office events and meeting rooms Is This Opportunity For You? To help you establish whether this role is for you, here's what we're looking for: Demonstrable knowledge of US payroll tax compliance, ideally across multiple states Prior experience in a small or scaling office environment Comfortable liaising directly with tax authorities and resolving notices independently Experience registering and maintaining payroll tax accounts A hands-on, adaptable approach, equally comfortable with compliance detail and everyday office logistics Strong organizational skills and comfortable managing a varied workload Based in, or able to work on-site in, Irving, Texas Desirable Experience with HiBob or a similar HR/payroll platform Experience supporting employee benefits administration What We Do We enable every SAP-run business to manage change intelligently, no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate and champion SAP change heroes at global leaders like Kimberly-Clark, 3M and Vistaprint. Who We Are We have been officially named a US Best Workplaces by Great Place to Work, for the third year in a row. We are at an exciting point as we scale from 150+ global employees, with the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale-up organisation. Why Join Us Aside from the tangible individual impact and personal growth you'd expect from a global scale-up, at Basis Technologies we take looking after our people seriously. Competitive base salary and bonus 401(k) with employer match Medical, dental and vision insurance Health Savings Account (HSA) Flexible Spending Account (FSA) Life and AD&D coverage Short and long-term disability insurance Employee Assistance Programme (EAP) PTO starting at 15 days, plus public holidays Enhanced Parental Leave Paid Volunteer Day Learning and Development budget Employee referral bonus Mental Health First Aiders programme STEM Ambassador Programme Partnership