Payroll Specialist (Temporary)

Payroll Specialist (Temporary) AllSource

PPS - 3.9

Huntington Beach, CA Job Details Temporary | Full-time 1 day ago Benefits Paid sick time Qualifications Microsoft Word Microsoft Outlook Phone communication Client interaction via phone calls Excel data analysis Full Job Description

SUMMARY OF RESPONSIBILITIES

Maintain a solid working knowledge of all client accounts assigned. Serve as the main point of contact for payroll for designated clients, MSP partners and employees. Primarily responsible for preparation, audits and processing of weekly payroll from various sources including VMS technology as well as other time reporting products used by clients and/or AllSourcePPS. Identify and respond quickly with solutions to address payroll issues and concerns. Provide assistance to AllSource employees with the process for submitting their time cards and follow up on missing time reports to ensure that all active employees are paid accurately and on time. Develop and maintain client and employee relationships to ensure retention. Contribute to the professional standing of AllSource as a payroll processing solution service by providing clients and employees with outstanding customer service and results; continually meet the needs of clients and employees.

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS

(each duty and function listed indicates % of time) : Accurately adhere to State and Federal laws pertaining to tax withholding, sick pay, final pay, wage notifications and payment of overtime and expenses. 100% Serve as liaison to client/MSP and adhere to relevant terms of the contract (bill rates, mark-up, special bill, expenses, reporting, etc). Conduct routine audits to ensure compliance. 100% Manage and meet multiple critical deadlines on deliverables to both clients and Internal teams. 100% Ensure data integrity relating to all systems and databases including client and employee records, impacted by each assigned account. 100% Utilize secure email and links to send and receive sensitive data, forms and information to ensure privacy. 100% Accept VMS extensions, make adjustments for pay increases, process bonuses according to client/MSP written requests. 100% Create assignments in OA in exact accordance to standards ensuring that all pertinent and required information is input into the system for required workers comp coverage and to generate accurate billing 100% Identify and resolve all payroll load errors and provide solutions to proactively prevent future errors. 100% Partner with AllSource Compliance Team to complete the Discrepancy and Aging Reports accurately and within required timeframe Develop a consultative approach to build and maintain all partner relationships, including but not limited to, weekly billing, end of assignment requests, processing final pay in accordance with State final pay laws, and resolution of and other concerns/issues. 100% Distribute all client and ActOne/AllSource communications as directed, i.e. onsite updates, weather closures, natural disaster updates, etc. 100% Partner with corporate to ensure that our employees are receiving and completing the State mandate sexual harassment training. 100% Provide exceptional customer service and a sense of urgency toward client and employee need by responding quickly to address client and employee questions, issues and concerns. 100% Assist in developing strategies and organizational support for process improvements; including but not limited to the establishing of priorities, objectives, metrics, policies and procedures. 100% You are required to take your meal and rest breaks in accordance with the state or local requirements 100% With a consideration for any deadlines, complete special projects as assigned and assist colleagues as needed. 100% Maintain accurate and up-to-date Tracker/Census and Summary/Training Guides for each Client 100% Maintain an up-to-date file for each Client within Sharepoint with any high-level program details such executed contract(s), amendment(s), setup or flow-down documents, or significant emails that go over any change in process or Vendor expectations for the program or in how AllSource supports its workers. 100% Identify and prep Client coverage in the event of your absence (or the absence of another) by keeping updated records, having, and providing up-to-date training to your colleagues along with a notice to MSP/Client teams and internal team, having an automatic email notification setup and updated voicemail for any/all absences 100%

REQUIRED QUALIFICATIONS

Must be software and technology inclined Strong understanding of complete MS Office - Specifically MS Excel (general formula understanding; pivot tables, v-lookups helpful) Written & verbal communication skills Ability to maintain high level of confidentiality due to exposure of sensitive data Must be able to work efficiently under pressure, while maintaining high levels of accuracy to meet tight deadlines. Ability to interface with all levels of management Detail Oriented and able to work independently with minimal supervision

SUPERVISION

EXERCISED/ #

OF STAFF

N/A

LANGUAGE/COMMUNICATION SKILLS

(written & verbal) : Must have the ability to communicate clearly and concisely in a courteous and professional manner in person, via telephone, and email.

COMPUTER/SYSTEM SKILLS REQUIREMENTS

Good working knowledge in MS Word; Internet, and Outlook. Proficient in Excel is preferred. Must have the ability to learn and become proficient in multiple VMS tools including all Act 1 and Agile 1 Technology.

SKILLS REQUIREMENTS

Prior staffing support experience highly desirable. Ability to calculate figures and amounts such as mark-up percentages, bill rates, discounts, interest percentages, etc. Must possess advanced knowledge of MS Excel. Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists.

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS

None

WORK ENVIRONMENT/ PHYSICAL OR MENTAL ABILITIES

The demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job with or without a reasonable accommodation. If working-from-home, ensure you have a dedicated work environment and that you have the connectivity options to be able to support remote work

MENTAL DEMANDS

(list below indicates % of time) : Problem Solving 50% Working with interruptions 90% Analytical Skills 50% Creativity 25% Organization 100% Communications Verbal and Written 90%

PHYSICAL DEMANDS

(list below indicates % of time) :

Stand:

10%

Sit:

90%

Squat:

5%

Walk:

10%

Bend:

5%

Repetitive Motion:

90%

Climb:

0%

Twist:

5%

Operate Equipment:

5% Air and other public transportation

Business Travel:

5%

Driving:

5% Lifting (lbs): 10 lbs Percentage of time

Low Lifting:

0% Percentage of time

High Lifting:

0% Carrying (lbs): 0 lbs Percentage of time

Carrying:

0%