Assistant Controller

Jeff Abrams with Robert Half is looking for an Assistant Property Controller who would oversee daily and periodic property accounting, lease management, payment processing, and compliance tasks. The individual must ensure accuracy, timeliness, and compliance with company policies.

Daily Tasks:

• Monitor and manage the accounting inbox, responding promptly and efficiently.
• Oversee Third Party Administrator.
• Act as the liaison between Accounting and Project Management teams.
• Approve lease documentation.
• Review Vendor Café to ensure Certificates of Insurance (COIs) are current.
• Resolve Accounts Payable (AP) exceptions in Yardi BillPay and Vendor management systems.
• Review Yardi receipts processing to identify and correct exceptions.
• Track, monitor, and coordinate daily property payments.

Weekly Tasks:

• Review payment commit files prior to processing.
• Ensure all AP postings are complete before payment runs.
• Monitor and address AP exceptions promptly.
• Conduct a detailed review of leasing trackers for Asset Management team.
• Verify AP documentation adheres to approved naming conventions.
• Send weekly AP kickoff emails confirming vendor approvals.
• Reset checkscan batches and correct check numbers/routing details in Checkscan.
• Maintain and ensure the integrity of document management systems (e.

g., Egnyte).

Monthly Tasks:

• Complete first reviews for debt compliance documentation via DocuSign and emails.
• Review monthly property Trial Balance workbooks for accuracy and completeness.
• Prepare and maintain construction draw tracker and escrow/impound analyses.
• Oversee accurate billing of commercial tenants, manage tenant billbacks, and ensure timely posting of late fees.
• Upload and maintain joint venture property monthly financials.

Ad Hoc Tasks:

• Oversee and update company policies as necessary.
• Prepare transaction prorations as requested.
• Review annual CAM reconciliations.

QUALIFICATIONS

• 5-7 years of property accounting experience
• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Proven experience in accounting and lease administration.
• Proficiency in Yardi software, Vendor Café, and Checkscan systems.
• Strong organizational and communication skills.
• Detail-oriented with a proven ability to prioritize multiple tasks.
• Ability to maintain discretion and integrity while handling confidential information.

If you are interested in this role, please reach out to Jeffery Abrams via LinkedIn