Office Manager / Assistant Controller

OFFICE MANAGER/ASST CONTROLLER

Summary This role combines financial oversight with administrative duties, ensuring smooth operations and accurate financial reporting. Will report to the Controller with the goal of continuing to learn and grow skills to effectively transition into the controller position with full knowledge/understanding of the financial statement and timely monthly completion Job Responsibilities Cash back drawers daily Daily Credit Card Reconciliation Posting of deals, payoffs, warranty/aftermarket accounting Stock in new/used vehicles daily Receipt of Customer Deposits Backup for Daily Deposit Filing 8300 forms Maintain police book logging sold used cars and adding trades Backup for registrations, CVR certified Record trade titles with payoffs in log Prepare contracts and send to bank Process trade payoffs Refund checks for customers who over paid COD/REG fees Print and record daily MA registrations on GL sheet Compare gross profit on deals to managers sales log Lien payoff's daily and timely

• and follow up with physical audit weekly Floor plan payoffs daily Handle floor plan audits Oversee submission of all after sale contracts/purchases to ensure timely submittal and follow up to ensure the charges clear the schedule Ensure manufacturer invoices are posted timely Oversee office staff
• including CVR , A/R,A/P, warranty administrator, scanner
• ensuring their duties are handled timely and efficiently Attend controllers meetings as requested Order office supplies as necessary Maintain a thorough understanding of the general ledger and financial reporting, focusing on understanding the general ledger's role, the key financial statements, and the importance of accurate record-keeping and reconciliation Petty cash Handling gas card/accounts Handling toll ex pass account/transponder maintenance Keep the controller informed of any crucial matters associated with the financial activities of the dealerships Ensure timely receipt of deals into the office to ensure deals close daily as they are paid Ensure proper COD money received before processing a deal Oversee financial schedules as assigned by controller Reconciliation of various statements as assigned by the controller Floor plan requests/payoff as necessary Daily intake of mail and ensuring proper receipt of cash coming in the mail and overseeing timely payment of invoices Print factory invoices daily from manufacturer sites Download Positive Pay file daily and handle exceptions Assist controller as needed Assist with timely month end close process Input stats on financial statement for month end Submit financial statement to NCM as needed We offer the following to eligible employees Medical and Dental Benefits 401(k) Paid vacation Paid holidays Direct deposit Online benefits portal Schedules that respect your work/life balance Employee service discount VIP concierge benefit Disability, Life, and Accident Insurance Competitive Pay Opportunity for career development Paid training Medical/Dependent Flexible Spending Account Access to your pay via mobile app Regular performance feedback and formal review An Equal Opportunity Employer We recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law.

Pay:

$70,000.00

• $80,000.

00 per year

Work Location:

In person