Summary:

The Assistant Association Controller is responsible for assisting the Association Controller as needed, as well as the client service and assistant management of the Accounting Department for multi-department accounting, cash management, financial reporting, and financial management consultation services for all community association clients. Works with the property managers, general managers, property developers, community association Board of Directors and third-party service providers on financial matters. Helps build and manage teams effectively. Must be available during business hours Monday through Friday. After a 30-day probation period and performance evaluation, the position will be eligible to work from home 3-4 days per week, and is retractable if output decreases.

Essential Job Duties and Responsibilities:

Report directly to Controller, providing backup as needed. Assist in leading Accounting departments regarding operations and professional development.

Financial Team:

Ensure monthly financials are accurate and timely by reviewing and overseeing production by Team Members for assigned association communities. Backup in maintaining monthly financial calendar as needed. Prepare timely and accurate monthly financial statements for advanced accounts specifically those with intercompany transactions and shared cost agreements. Handle special projects or analyses. Assist in performing and overseeing day-to-day, month-end and year-end duties for assigned communities/accounts. Facilitate, and assist as needed, in preparing annual tax documents to CPA, and answering questions for and record adjusting journal entries. Assist managers with annual budgets, being available to meet with Boards for high end clients. Review and perform year end budget tasks. Assist in maintaining CD and external financial institution accounts as needed. Accounts Receivable Assist/support AR Manager to ensure delinquency, billing, payment plans, statements, and collection processes by AR team are accurately and timely completed. When applicable, ensure balance forwards are set up correctly. Assist Accounting Team as needed to review/deposit homeowner and miscellaneous payments after reviewing AR postings. Accounts Payable Assist/backup for setting up and managing vendor data ensuring W9s and COI are on file and up to date. Contact vendors for updated insurance where applicable. Research, void, and issue stop payments when needed. Final review all invoices for payments for assigned clients; backup for team when needed. Resolve low funds situations and transfer funds when needed for assigned clients. Process in-house payments as needed.

• Banking Point of contact for bank alongside Controller. Assist/manage banking including money transfers (manual and automatic), low fund situations, opening/closing bank accounts, setting up users (internal and external), and other banking duties.

Contracts and Billing:

Assist Controller as needed with monthly billables, making executive decisions when necessary. As needed, send monthly final report to Corporate team to bill HOAs. Backup to Controller for the Billing Spreadsheet/for contract updates

General Accounting Duties:

Troubleshoot any accounting or reporting issues in collaboration with the community management. Meet with clients, to understand and plan for changing needs, monitor client satisfaction, and follow up on client inquiries. Assist the Accounting Department with questions, escalated situations, analyzing and improving inefficiencies, and overall guidance. Responsible for directing Team Members to achieve results. Provides guidance and direction to ensure overall departmental success. Oversees all Accounting departments' processes and procedures for all communities to ensure compliance and prompt resolution. Assist Accounting Team with escalated calls and emails when needed.

General Duties:

Assist in offboarding/onboarding Associations with the Onboarding team. Ensure all accounting is set up accurately and timely with thorough analysis of prior management records and any BOD input. Perform all applicable duties required of the Executive AMP team. Continually improve internal controls and process improvements in all Accounting aspects, including those performed by the Management Team in areas that relate to Accounting functions. Attend BOD and/or Annual Meetings as needed.

Managerial Duties:

Participate in the hiring process with Controller by interviewing potential Team Members and selecting those that best meet staffing needs. Participate in management training. Follow all Human Resources policies. Ensure staff receives any required training or attends mandatory meetings. Monitor and develop Team Member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Ensure Team Members have current knowledge of information and processes required to provide good customer service. Ensure staff are kept informed about policies and procedures. Make merit decisions within budget or established guidelines. Determine promotions or reclassifications within company policy. Approve leave and time away from work within company policy. Enter schedules and monitors timecards for accuracy. Provide backup to departments when needed. Manages special projects as requested. Any additional job duties as required by the supervisor.

Qualification Requirements:

Must have financial intercompany and/or shared cost experience, preferably for two annual cycles. Thorough knowledge of accounting principles and practices, with a minimum of 5 consecutive years of Financial experience. Must be proficient in Excel and Outlook, and other products found in use within the company. Advanced Excel skills preferred, but not required. Ability to perform all essential duties and responsibilities listed above with minimal supervision, handling assignments with the highest level of discretion, judgment, and independence. Excellent organizational and time management skills. Capable of managing competing priorities during a normal month end period. Require ability to lead others by mentoring and providing training. Ability and experience in successfully leading and coordinating staff in a high-volume, time-sensitive environment. Must have excellent employee relations skills to resolve problems and provide a high level of employee satisfaction. Must have strong written and verbal communication skills. Exceptional customer service skills to provide a high level of customer satisfaction. Require the ability to use computers to record, store, and analyze information. Require computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint, and Outlook) and various applications found in use within the company. Good knowledge of various business machines typically found in an office. Must be strong in Excel. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Require strong attention to detail and strong analytic skills. Must be able to solve problems and remain calm and alert during busy activity periods. Must maintain a clean appearance when in office. Education and/or

Experience:

Bachelor's degree in accounting or related field. CPA desired but not required. Requires five or more years of progressively responsible accounting/general ledger experience. Managerial/supervisory role for 2 year minimum desired.

Pay:

$75,000.00 - $90,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

Hybrid remote in Meridian, ID 83646