Grant Finance Coordinator

Job Description Job Title:

Grant Finance Coordinator Department:

Finance Program:

Multiple Reports To:

Director, Grants Compliance Position Supervised:

N/A Employment Class:

Full-Time/Exempt/Regular Workdays:

Monday through

Friday Customary Hours:

8:30 AM to 5:00 PM (•Hours are extended when workload is increased.) Position Summary The Grant Finance Coordinator serves as a program liaison working with program management and outside funding sources. This position coordinates compliance with funding regulations, program expenditure monitoring, and program oversight to ensure compliance with 2 CFR Part 200 of the Uniform Administrative Requirements and grant specific requirements. The Grant Finance Coordinator is responsible for compiling amounts owed by CUL to vendors, suppliers, or other organizations/individuals. This includes gathering purchase orders, charging slips, sales tickets etc., working with program leaders, vendors, and service providers to reconcile purchase orders, and paying invoices. Duties & Responsibilities Grant Management & Receivables Works closely with program management and outside funding sources to monitor grant status. Tracks program specific grant transactions and related documentation to produce monthly, quarterly program reports. Reviews and documents grant and contract requirements. Assists program management in monitoring and realignment of grant funds as needed to ensure grant compliance and outcomes. Prepares for and is key contact for grantor fiscal monitoring reviews. Maintains files for each grant-fund project to be used for program monitoring and funding requirements. Develops and maintains productive business relationships with grantor agencies. Coordinates with program management to ensure program performance is compliant with grant regulations and reporting requirements. Grant Payables Knowledge of general accounts payable internal controls and approval processes. Process vendor/supplier invoices to include posting in the accounting system, ensure any discrepancies on invoices are addressed and corrected. Log all payable information into the accounting tracking system. Review and process invoices, purchase orders, and check requests, checking for appropriate supporting documentation and coding. Audit and process credit card bills. Prepare and process payments via check or electronic transmission. Maintain vendor files for correct contact information and payment information. Produce monthly reports Customer Service Correspond with vendors and respond to inquiries. Respond to internal questions regarding documentation submission. Research and resolve problems and identify sustainable solutions. Demonstrate proper discretion in dealing with sensitive and highly confidential information.

Additional Duties and Responsibilities:

Support agency accounts as needed. Maintains a clean, neat, and safe work area. Ability to maintain professional relationships with all levels of management. Works cooperatively with all staff members of the department. Participate in departmental staff meetings and required training. Performing special projects as assigned. Other duties as assigned.

Experience and Skills Education and Experience:

Education:

Bachelor's degree in business or accounting or equivalent experience required. Willingness and ability to obtain other certifications as necessary

Experience:

3 years of experience in generally accepted accounting systems preferred. Must have a working knowledge of nonprofit business operations and be able to work as part of a team.

Required Skills and Abilities:

Communication Skills:

Ability to read, write, and speak English proficiently Effective and professional verbal and written communication skills Strong interpersonal and customer service skills Ability to work with individuals from all backgrounds with varying needs

Technology and Compliance:

Proficiency with Microsoft 365 (MS Suite, Teams, OneDrive, SharePoint, etc.) Commitment to compliance and ethical standards Experience with videoconferencing systems (e.g., Webex, Zoom, Teams, etc.)

Time Management and Organization:

Ensures accuracy, efficiency, and consistency across all tasks Works independently with the ability to handle multiple tasks Manages workload effectively and delivers results in a timely manner

Work Environment:

While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee must occasionally lift and/or move up to 50 pounds. The noise level in the work environment is usually moderate to low. The employee is required to occasionally travel to different work sites and community events as needed. Professional business attire and appearance required.