Scheduling/Authorization Supervisor Trainee The Uncommon Thread - 4.1 Stirling, NJ Job Details Full-time $50,000 - $55,000 a year 13 hours ago Benefits Paid training Health insurance Dental insurance 401(k) Paid time off Vision insurance Opportunities for advancement Life insurance Qualifications Microsoft Word Presentation software Team leadership Operations coordination Service scheduling Staff scheduling Team scheduling Research Analysis skills Attention to detail Task prioritization Healthcare team management Time management Client interaction via phone calls Full Job Description The Uncommon Thread is a non-profit organization committed to early intervention. Our center provides Applied Behavior Analysis (ABA) therapy to children dealing with learning, developmental and behavioral disorders, including autism. We cater to children ages 18 months to 5 years old, both in our center, in homes, and in schools across New Jersey. All programs are overseen by our Board-Certified Behavior Analysts (BCBA). Job Summary This is a leadership development position with the expectation that the individual will, over time, assume full oversight and responsibility for both the Scheduling and Authorization Departments. The Supervisor Trainee will receive hands-on training and support in both areas, while progressively taking on increased responsibility for department operations, staff coordination, compliance, reporting, problem-solving, and workflow management. The ideal candidate will have strong organizational and analytical skills, demonstrate sound judgment, and have the ability to effectively manage multiple priorities in a fast-paced environment. Duties

• Assist in running out ongoing schedules for BCBA/Therapists/Clinical Director/Senior BCBA's for new children/re-authorizations
• Assist in handling email requests for cancellations and adjustments to schedules in RethinkBH
• Research error codes from authorizations within system/appointments
• Assist in follow up of all unverified appointments for BCBA's and therapists weekly Authorization Department Daily Tasks
• Collaborate with Clinical Director, BCBAs and Case Managers for scheduling purposes
• Communicate effectively (email, phone and conference call) with insurance companies (follow up is key)
• Assist in setting up child assessment for prospective student with BCBA and submit report to insurance company for hours to be approved
• Assist in organizing and submitting reassessment report to BCBAs every 6 months and submit report to insurance companies for hours to be approved
• Keep BCBAs up to date on reauthorization timeline
• Support BCBAs with Insurance Peer Reviews and Appeals
• Responsible for reviewing assessments to ensure all necessary documents and components are covered for insurance compliance.

Overall Analytical Tasks:

• Review of cancelation and authorization reports on a monthly basis
• Run monthly reports through Rethink BH to monitor

BCBA CPT

code utilization and identify available hours.

• Communicate available CPT hours to BCBAs and Case Management to support appropriate utilization and scheduling.
• Audits-verification compliance of BCBA/Therapist staff and reporting to Case Management Requirements
• 2+ years of business experience preferred
• Critical and analytical thinking skills
• Ability to multi-task and adapt quickly to unexpected priorities
• Exceptional organizational and time-management skills with a strong attention to detail
• Positive attitude with desire to be successful and help others
• Must be comfortable with making phone calls as well as returning calls, speaking to insurance companies, staff and parents
• Good working knowledge of Excel, Word, PowerPoint, Adobe
• Ability to take ownership of Scheduling and Authorization Department operations, demonstrate strong problem-solving skills, and effectively lead and support a team Join us as a Scheduling/Authorization Supervisor Trainee and embark on a path toward leadership in healthcare administration!

This paid position offers comprehensive training opportunities to develop your expertise while making a meaningful difference in patient care. We value energetic individuals eager to grow their careers in a fast-paced healthcare setting dedicated to quality service and operational excellence.

Quick Facts:

• Friendly, forward-thinking management team
• Strong training and oversight support
• Competitive wages
• Opportunity for advancement
• Easily accessible to routes 78, 202, 206, 287 This is an excellent opportunity to be part of an expanding company with great growth potential.

Please send a resume and cover letter to: For questions, call HR at 908-604-4500 ext. 5

Pay:

$50,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Stirling, NJ 07980