Administrative Coordinator Senior - Vascular Surgery Inova Health System - 3.7 Falls Church, VA Job Details Full-time 4 hours ago Benefits Wellness program Paid parental leave Health insurance Dental insurance Paid time off Parental leave Vision insurance Loan assistance Flexible schedule Qualifications High school diploma or GED Office experience Full Job Description Inova Fairfax Hospital is looking for a dedicated Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This role will be Full-Time, Monday-Friday, Regular Business Hours (Flexibility Needed). Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to

Team Member Health:

offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement:

Inova matches the first 5% of eligible contributions - starting on your first day.

Tuition and Student Loan Assistance:

offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support:

offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance:

offering paid time off, paid parental leave, & flexible work schedules.

Administrative Coordinator Senior Job Responsibilities:

Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares correspondence, reports, presentations, and meeting materials. Maintains organized filing systems and ensures accurate recordkeeping. Supports departmental operations, including supply ordering, invoice processing, and timekeeping. Assists with onboarding and training of new staff or temporary personnel. Coordinates logistics for events, trainings, and internal communications. Serves as a point of contact for internal and external stakeholders. Drafts and distributes communications on behalf of department leadership. Facilitates smooth communication between departments and leadership. Assists with data entry, tracking, and reporting for departmental projects. Maintains spreadsheets, dashboards, and databases as needed. Supports compliance with hospital policies and regulatory requirements. Revises and drafts processes and procedures as needed to support efficient and effective department operations. Tracks and monitors department budget. Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed. May perform additional duties as assigned.

Minimum Qualifications:

Education:

High School Diploma or equivalent

Experience :

5 years of relevant office or healthcare experience

Preferred Qualifications :

Experience with administrative scheduling, calendar management, and meeting logistics Proactive and self-directed , with the ability to anticipate needs Strong customer service and interpersonal skills Professional and poised when interacting with physicians, leaders, team members, and visitors Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast-paced environment