Job Overview We are seeking a dynamic and highly organized Aesthetic Medical Office Manager to lead and oversee the daily operations of our brand new aesthetic medical practice. This vital role combines exceptional management skills with a comprehensive understanding of healthcare and medical office procedures. As the cornerstone of our team, you will ensure smooth clinic workflows, maintain compliance with healthcare regulations, and foster an environment of outstanding patient care and staff collaboration. Your energetic leadership will drive operational excellence, optimize financial performance, and uphold the highest standards of medical administrative support. Responsibilities Manage all aspects of clinic operations, including scheduling, patient flow, and staff coordination to ensure efficient service delivery. Oversee fiscal management tasks such as budgeting, financial reporting, billing processes, and expense control to maximize profitability. Supervise healthcare staff including nurses, administrative personnel, and clinical assistants, fostering a positive team environment through effective human resources practices. Maintain compliance with health regulation policies like HIPAA and JCAHO standards while ensuring all medical records and electronic health records (EHR) systems are accurately managed and securely stored. Utilize practice management software such as Eaglesoft, Dentrix, EMR/EHR systems, and patient management tools to streamline operations and improve patient experience. Oversee medical billing procedures, insurance claims processing, and managed care activities to ensure timely reimbursement and financial health of the practice. Implement quality assurance protocols related to medical terminology accuracy, documentation standards, and clinic safety procedures. Coordinate with healthcare providers on utilization management and acute care protocols to optimize patient outcomes. Lead healthcare practice management initiatives including staff training on office management systems, compliance updates, and customer service excellence. Qualifications Proven experience in medical office management within aesthetic or dental clinics; strong background in healthcare management is essential. Demonstrated supervisory experience managing teams in a healthcare setting with excellent managerial communication skills. Proficiency in electronic health records (EHR/EHR systems), patient management software, Microsoft Office Suite, and specific systems such as Eaglesoft or Dentrix. Deep understanding of healthcare regulations including HIPAA compliance, JCAHO standards, and health policy policies. Knowledge of medical billing processes, budgeting, financial management, and managed care operations. Experience with nursing or acute care environments is highly desirable; familiarity with dental office procedures is a plus. Strong organizational skills with attention to detail in managing medical records and administrative documentation. Ability to thrive in a fast-paced environment while maintaining exceptional customer service standards for patients and staff alike. Join us as we elevate aesthetic medicine by delivering exceptional patient experiences through energetic leadership and meticulous operational oversight!

Pay:

$70,000.00 - $80,000.00 per year

Benefits:

Health insurance Paid time off

Work Location:

In person