Overview We are seeking a highly organized and proactive Office Manager/Administrative Assistant to support our daily operations and ensure a smooth and efficient office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a keen eye for detail. This role offers an exciting opportunity to contribute to a dynamic team by managing office functions, supporting staff, and providing exceptional customer service. The position is paid and suitable for individuals with prior office management or administrative experience who thrive in fast-paced settings. Duties Manage daily office operations, including overseeing supplies, equipment, and maintenance to ensure a well-functioning workspace. Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy. Coordinate calendar management, scheduling appointments, meetings, and travel arrangements for staff members. Maintain accurate records through data entry, document proofreading, and organizing files using spreadsheets and productivity software. Handle correspondence via email, phone communication, and written documents while practicing proper phone etiquette and client communication skills. Utilize accounting software such as QuickBooks for invoicing, expense tracking, and financial record keeping. Support administrative tasks including word processing, report preparation, and maintaining office databases with computer literacy and technical proficiency. Assist with customer support efforts by addressing inquiries promptly and providing exceptional service at the front desk or via phone. Perform clerical duties such as photocopying, filing, and organizing documents to enhance overall office efficiency. Contribute to team projects by demonstrating strong organizational skills and time management to meet deadlines effectively. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for data management. Strong organizational skills with the ability to multitask efficiently in a busy environment. Excellent written and verbal communication skills; bilingual abilities are a valuable asset for diverse client interactions. Technical proficiency in office management tools including multi-line phone systems and productivity software. Demonstrated experience in clerical work, data entry, proofreading, and document preparation. Knowledge of QuickBooks or similar accounting software for financial transactions is preferred. Customer service orientation with professional phone etiquette and client communication expertise. Ability to handle front desk responsibilities with professionalism while managing multiple priorities effectively. Experience in medical receptionist duties or personal assistant roles is advantageous but not mandatory. Join our team as an Office Manager/Administrative Assistant to help us maintain an organized, welcoming environment while supporting our operational goals with enthusiasm and precision!

Pay:

From $16.00 per hour Expected hours: 35.0 per week

License/Certification:

ID (Required) Social security card (Required)

Work Location:

In person