A Medical Practice Manager manages a medical practice office for a group of physicians or other health care providers. Works with clinicians and hires and supervises administrative staff. Oversees business operations and office administration, including scheduling, bookkeeping, billing, medical records and equipment and supply orders.
Practice Manager Lifespan Counseling - 3.0 Omaha, NE Job Details Full-time $72,500 - $85,250 a year 22 hours ago Benefits Travel reimbursement Mileage reimbursement Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Professional development assistance Life insurance Qualifications Staff supervision Team supervision Expense management Practice management software HIPAA State healthcare regulations Driver's License Managing budgets in a finance role Medical records Bachelor's degree Employee health (regulatory compliance standards) Driving Implementation of OSHA safety standards Financial data management Health information regulatory compliance Healthcare financial management Business Administration Health information management Business operations Process management Data-driven decision making Organizational budget management Full Job Description In Person Practice Manager -
Multi-Site Outpatient Mental Health Location:
Travel required between our two clinic sites / Omaha & Elkhorn (mileage paid)
Job Type:
In person.
Full-time Salary:
$72.500 - $85,250 per year (based on years of relevant experience) + benefits Reports to: C-Suite Welcome to Lifespan! We are a busy multidisciplinary outpatient mental health practice across two locations. We need a Practice Manager who owns operations end-to-end, steps in wherever needed, and keeps everything running so clinicians focus on care. The role is in person.
The right person will be:
You combine hands-on work with bigger-picture leadership — fiscal oversight, staff supervision, compliance, and real fixes that move the needle. This role demands a thick skin, you don't bruise easily - comfort with tough conversations, and the drive to enforce a strong, supportive culture. If you spot problems fast, fix them without waiting. What You'll Do Every Day Run daily operations at both sites: scheduling, patient flow, logistics, admin workflows, and facilities. Drive between locations as needed (mileage reimbursed).
Handle aspects of fiscal management:
cross train on billing and revenue cycle processes, financial reports, and caseload levels to keep the practice solid. Lead hiring, onboarding, cross-training, and supervision for admin, reception, admissions, billing, and support staff. Everyone learns multiple roles so we cover gaps quickly. Co -Manage aspects of the HR process, performance evaluations, and employee relations while enforcing clear standards and culture. Own compliance with HIPAA, state regulations, OSHA, and documentation rules. Run audits and keep records tight. Work directly with our EHR system (Epic, eClinicalWorks, TherapyNotes, SimplePractice, or similar) to keep data accurate and flows smooth. Build and monitor operational dashboards — no-shows, schedule fill rates, productivity, patient metrics — then bring clear reports and action plans to C-suite. Coordinate with providers on clinical workflows, utilization, and practice issues. Jump in on reception, admissions, billing follow-up, or admin tasks when the team needs coverage. Drive quality improvements that cut friction for patients and staff. What We Need From You Non negotiable: 3-5+ years in medical office or healthcare operations leadership, ideally in behavioral health or multi-site outpatient settings. Excellent boundaries and professionalism among co workers Punctuality, presence, and a desire to work in person Strong track record in fiscal management — budgeting, billing, expense control, and turning numbers into decisions. Direct experience with HR, staff supervision, performance management, and tough conversations. Solid knowledge of EHR platforms (Epic, eClinicalWorks, Dentrix, Eaglesoft, TherapyNotes, or equivalent) and healthcare regs including HIPAA and OSHA. Self-starter mindset with proven ability to manage multiple priorities across locations. Valid driver's license and comfort traveling between our two buildings. Bachelor's in healthcare admin, business, or related field preferred. Previous mental health or multidisciplinary clinic work stands out. What We Offer Competitive salary based on your experience Health, dental, and vision insurance 401(k) Paid time off and holidays Mileage reimbursement for site travel Professional development support Direct chance to shape operations and culture in a practice that delivers real mental health care This job sits at the center of our clinics. You remove obstacles, protect standards, and help the whole team deliver consistent care. If you've led operations in a similar setting and can show results from a past role (especially around budgets, staff performance, or workflow fixes), apply with your resume and a short note about one operations improvement you drove. We review applications quickly. Lifespan is an equal opportunity employer.
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance
Work Location:
In person only
Pay:
$72,500.00 - $85,250.00 per year
Benefits:
401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Professional development assistance Vision insurance Application Question(s): How many years of medical office or practice management do you have? This is not a direct care mental health role. What interests you most about a mental health clinic for a career move? Are you residing in Omaha, NE right now? How high of a priority is the ability to work remote for your next career move?
