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Aultman Health Foundation
PRACTICE MANAGER - ALLIANCE FAMILY MEDICINE
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What they do
A Medical Practice Manager manages a medical practice office for a group of physicians or other health care providers. Works with clinicians and hires and supervises administrative staff. Oversees business operations and office administration, including scheduling, bookkeeping, billing, medical records and equipment and supply orders.
$76,559 / year median in Ohio
+0% projected growth
Job Description
PRACTICE MANAGER
- ALLIANCE
FAMILY MEDICINE
Req# 36074 Aultman Health Foundation , ORRVILLE , OHAULTMAN ORRVILLE HOSPITAL
Aultman Health Foundation Full Time , Day Shift , 8-5 Legal Entity Orrville Hospital Foundation Position Summary The primary purpose of the Practice Manager is the responsibility for overall management of the practices and overseeing the daily operations of the offices as assigned. The practice manager must be prepared to deal with evolving integrated health care delivery systems, technological innovations, an increasingly complex regulatory environment, restructuring of work, and more emphasis on preventive care. Areas of Oversight Summary Qualifications BA/BS in management/personnel or medical related program. Minimum three years experience in a supervisory capacity Must have knowledge of computer and must be able to demonstrate that knowledge Certification in Physician office management preferred Participate in continuing education courses annually or as required Hospital, certification Mostly a sedentary job. Considerable walking to consult with coworkers and staff. High level of stress related to multiple clinical and administrative responsibilities. Department Qualifications Skills Department Skills Responsibilities & ExpectationsPERSONNEL
Supervise all clinical and support personnel Recruit, hire and fire personnel as needed Conduct personnel performance and salary reviews Arrange, schedule and maintain records for personnel schedules, vacations, sick leave, etc. Prepare payroll Responsible for rectifying all personnel problems as they relate to other staff as well as office efficiency and effectiveness Perform annual staff competencies Update training and training manuals as needed Determine and change staff assignments and job descriptions as neededMaintain Job Descriptions OFFICE:
Conduct staff meetings and attend physician and department meetings. Establishes and implements policies, objectives, and procedures for department. Reports on department results and outcomes. Actively seeks ways to improve staff/office performance Assist with maintaining active and up to date licensing and insurance documents for all physicians Risk management to include adherence to compliance programs; JCAHO, OSHA, HIPAA, CLIA, and oversee patient safety and patient satisfaction Maintain Policies and ProceduresFINANCIAL
Maintain records for the annual budget Review and approve all accounts payable for payment Review monthly productivity reports and analyze same reports with physicians Act as liaison between the physicians and Hospital/MSO as needed Stay up to date on financial impact of government reform programs; Meaningful Use, PQRS, ACO's, VBP, etc and attest successfully.BILLING AND COLLECTIONS
Oversee system to ensure accurate posting of charges and payments on accounts Oversee system for handling aged accounts Keep updated on billing and coding changes and communicate same to billing staff Perform / arrange chart audits to monitor for correct codingBUSINESS SYSTEMS
Investigate new business systems as needed. Institute new processes related to systems/system changes as needed. Remain up to date on laws and regulations affecting the clinic business systems Ensure systems meet government reform requirementsOFFICE FACILITIES
Ensure that office is well maintained Assist in selecting and ordering needed equipment and supplies Other duties as requested or assigned Department Responsibilities & Expectations Promotes Aultman RESPECT values to foster a healthy work environment, while maintaining an environment of fairness and inclusivity. Abide and engage in the Aultman Leadership Promise, ACE. Act- Meet with staff monthly. Communicate
- Share information. Engage
- Include colleagues in change initiatives. Abide and engage in the Aultman Leadership Values. Live our Mission
- Demonstrate and support our mission and values in our day-to-day leadership. Think Strategically
- Understand and communicate the vision and strategy. Lead with Integrity
- Earn and give trust by being direct, truthful and admitting when wrong. Expect Excellence
- Focus , align and build effective teams by attracting and retaining top talent. Inspire to Make a Difference
- Set personal examples of good work ethic and motivation. Achieve Success
- Set goals and motivate the team toward greater commitment to those goals Working Conditions Work eight hours a day.
- Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment.