Medical Records Retrieval Specialist Mavani Hernandez Law Firm Carrollton, TX Job Details Full-time $12 - $15 an hour 1 day ago Benefits Paid time off Employee assistance program Professional development assistance Referral program Qualifications Urdu Customer follow-ups Spanish HIPAA compliance Caseload management Medical coding Litigation discovery assistance HIPAA Medical record retrieval Medical billing Legal records management Legal case management Hindi Managing patient records Entry level Subpoena processing Full Job Description Join a Firm That Fights for Its Clients — and Its Team Mavani Hernandez Law Firm is a fast-growing plaintiff-side personal injury firm serving Dallas-Fort Worth and Houston. We handle auto and truck accidents, premises liability, daycare negligence, wrongful death, workplace injury, and catastrophic injury cases. We built this firm from the ground up, and we're looking for a Medical Records Retrieval Specialist to keep our cases moving — because a case can't settle until the records are in hand. If you're persistent, detail-oriented, and know how to get providers to actually send what you asked for, we want to talk to you. What You'll Do Request and track medical records, bills, and itemized statements from hospitals, clinics, EMS providers, and physicians Draft and send HIPAA-compliant authorizations and records requests Follow up relentlessly with providers and records custodians until requests are fulfilled Organize, log, and upload records into the firm's case management system Review incoming records for completeness and flag gaps or missing providers Track subpoenas and records requests through litigation when needed Coordinate with paralegals and attorneys on outstanding records needed for demands, negotiations, and trial prep Maintain accurate records logs and status trackers for every open case What You Bring Prior experience with medical records retrieval, HIPAA authorizations, or medical billing/coding a strong plus Familiarity with provider portals, records companies (e.g., ChartSwap, MRO, Ciox/Datavant), and subpoena processes a plus Excellent follow-up skills — you don't let a request sit untouched Strong organization and ability to manage records requests across a high volume of cases Comfortable on the phone with hospital records departments and provider offices Bilingual in Spanish, Urdu, or Hindi a plus — our firm serves clients in all four languages Why Mavani Hernandez Law Firm Real opportunity to grow with a firm that's expanding across DFW and Houston A focused role where your work directly moves cases toward resolution A team that moves fast, backs each other up, and takes pride in fighting for real people

Pay:

$12.00 - $15.00 per hour

Benefits:

Employee assistance program Paid time off Professional development assistance Referral program

Work Location:

In person