A Medical Secretary provides secretarial work that requires specialized knowledge of medical terminology and procedures, insurance and billing processes and medical records management. Works with physicians and other clinicians. May gather intake information from patients scheduled for appointments at an office.
Sun Lakes, AZ Job Details Full-time 2 hours ago Qualifications In-person patient registration Patient scheduling systems Electronic health records (EHR) management Phone communication Medical insurance coverage verification Writing skills Patient demographics HIPAA High school diploma or GED Data integrity and documentation Clinical data entry Health information regulatory compliance Clinical confidentiality policies Managing patient records Medical terminology Technical Proficiency Office phone management Quality data entry Customer data entry Full Job Description About This Job As a Medical Receptionist, you serve as the welcoming face and voice of our clinic, creating a positive first impression for every patient. You play a vital role in ensuring a smooth and efficient patient experience, from their initial contact to their departure. This position is essential for maintaining organized patient flow, accurate records, and a supportive environment for both patients and medical staff. You directly contribute to patient satisfaction and the overall operational success of our healthcare team. Job Duties and Responsibilities Manages patient appointments, optimizing schedules and minimizing wait times. Registers new patients and updates existing patient information with precision. Verifies insurance eligibility and benefits, communicating details clearly to patients. Handles incoming calls with professionalism and excellent telephone etiquette , directing inquiries appropriately. Maintains the integrity and confidentiality of patient data within Electronic Health Records (EHR) systems. Provides outstanding customer service , addressing patient questions and concerns with empathy and efficiency. Ensures strict adherence to HIPAA Compliance regulations in all interactions and data handling. Performs accurate data entry for patient demographics, appointments, and billing information. Communicates effectively with patients, families, and clinical staff, facilitating seamless information exchange. Applies knowledge of medical terminology to understand and process patient requests and medical documentation. Required Qualifications Education Possesses a high school diploma or equivalent. Experience Demonstrates prior experience in a medical office or a customer service-focused role. Knowledge/Skills Proficient in Appointment Scheduling software and processes. Familiar with Electronic Health Records (EHR) systems. Exhibits strong Customer Service skills, prioritizing patient needs. Communicates clearly and effectively, both verbally and in writing. Understands and applies HIPAA Compliance guidelines. Possesses basic knowledge of Medical Terminology . Performs accurate and efficient Data Entry . Capable of Insurance Verification and understanding related processes. Applies excellent Telephone Etiquette in all communications. Skilled in Patient Registration procedures. Preferred Qualifications Holds a Medical Administrative Assistant certification. Experienced with [mention specific EHR system if applicable, e.g., Epic, Cerner]. Fluent in a second language relevant to the patient population. Physical Requirements/Work Conditions Works primarily in an office setting. Sits for extended periods, utilizing a computer and telephone. Performs repetitive motions with hands and wrists. Lifts and carries up to 10 pounds occasionally. Navigates potentially stressful situations with composure and professionalism. As a Medical Receptionist, you serve as the crucial first point of contact for patients, responsible for creating a positive and efficient experience from their initial contact to departure. This role involves expertly managing patient appointments, handling registration and insurance verification, and maintaining accurate, confidential patient data within Electronic Health Records (EHR) systems. You will provide outstanding customer service, addressing inquiries with empathy and professionalism, and ensuring seamless communication between patients, families, and clinical staff. The ideal candidate will possess a high school diploma and prior experience in a medical office or a customer service-focused role. Essential skills include proficiency in appointment scheduling, EHR systems, data entry, and a strong understanding of HIPAA compliance and medical terminology. Your excellent telephone etiquette and communication abilities are vital for contributing to patient satisfaction and the overall operational success of the healthcare team.
