Join Our Team as a Phone Scheduler & Office Assistant The Opportunity We're a fast-paced, friendly dermatology and aesthetics medical practice looking for a part-time Phone Scheduler and Office Assistant to join our Centerville team. If you're enthusiastic, reliable, and genuinely enjoy helping people feel welcome and cared for over the phone, this could be your perfect entry point into healthcare. Your voice is the first impression. As our primary phone scheduler, you'll be the warm, welcoming voice that patients hear when they call our practice. You'll set the tone for their entire experience — answering questions, booking appointments, and making them feel valued and heard. You'll also support our office team as needed, contributing to the efficient, friendly operation that keeps our practice running smoothly. You'll work alongside a supportive clinical team that takes pride in patient care and invests in developing their staff. If you're ready to grow your skills, build meaningful relationships, and take on new responsibilities, we'll grow with you. Ready to make a real difference? We're looking for someone who brings positive energy, reliability, and a genuine commitment to excellence every single day.

Schedule & Pay Part-Time Position:

20-24 hours per week

Hours:

Monday-Friday scheduling (specific daily hours to be determined — perfect for students, parents, or anyone seeking schedule flexibility)

Starting Pay:

$17.50-$19.50/hour based on experience and performance

Note:

Schedule may adjust for Federal holidays and staff vacation coverage What You'll Do Your Primary Focus —

Phone Scheduling:

Answer incoming calls promptly, professionally, and warmly — you're the first voice patients hear Schedule, confirm, and reschedule patient appointments with accuracy, efficiency, and care Address patient questions about appointments, procedures, insurance, and billing over the phone Build rapport over the phone — patients should feel heard, valued, and excited about their upcoming visits Manage the scheduling system to ensure appointments are accurate and the schedule runs smoothly Supporting the

Office:

Greet patients warmly when they arrive and assist as needed with check-in and out for visits Manage patient records to ensure all information is current and precise Process patient payments accurately and professionally Support the team with filing, scanning, data entry, and other administrative tasks as needed Communicate effectively with patients, providers, and teammates — clear communication is everything

What We're Looking For Your Qualities:

Genuinely positive and upbeat — you bring energy and enthusiasm to your work every day A team player who cares — you actively contribute to a welcoming, supportive office culture A hard worker — you're willing to roll up your sleeves and do what it takes Excellent communicator — you listen actively, show empathy, and express yourself clearly Reliable and punctual — your teammates and patients count on you to show up and follow through Organized and detail-oriented — you anticipate problems and prevent them from happening Calm and focused — you handle the natural chaos of a busy clinic with grace and professionalism Eager to learn — you're genuinely curious and excited about developing new skills Professional appearance and demeanor — you represent our practice with pride

Required:

Strong customer service experience (retail, hospitality, or similar environments count!) Excellent phone etiquette and communication skills Willingness to learn and grow in a medical setting

Preferred:

Prior experience in a medical office or patient-facing healthcare environment Familiarity with scheduling software or patient management systems Basic understanding of medical insurance and billing concepts Why Join Us?

Growth & Development:

On-the-job training — you'll learn everything you need to succeed Mentorship from our experienced clinical team Clear pathway to expand your responsibilities and advance your career within our practice Opportunity to develop valuable healthcare skills that open doors

Our Culture:

A close-knit team that genuinely cares about each other Fast-paced, friendly environment where no two days are the same Leadership that listens and values your input Patients who appreciate and remember you

Part-Time Benefits:

Flexible hours ideal for balancing work and personal commitments Consistent Monday-Friday schedule (no weekend or evening shifts) Employee discount on aesthetic procedures and premium skincare products About Us We're more than a medical practice — we're a team of professionals dedicated to helping our patients feel confident and cared for. We believe in building a workplace where everyone matters, your contributions are noticed, and there's real opportunity to grow.

Pay:

$17.50 - $19.50 per hour Expected hours: 24.0 - 28.0 per week

Benefits:

Employee discount Employee mentoring program Flexible schedule On-the-job training Professional development assistance Uniform allowance Application Question(s): The salary range listed is dependent upon number of years in relevant job fields. Is the salary listed in the job posting within your expected range? Ability to

Commute:

Centerville, UT 84014 (Required)

Work Location:

In person