Founding Enrollment & Family Coordinator Mosaic Learning Academy | Buckeye, Arizona Part-Time | Approximately 20 Hours/Week | $25-$30/Hour |

Anticipated Start:

September 2026 Help Welcome Mosaic's Founding Families Mosaic Learning Academy is preparing to open a new public charter school in Buckeye in August 2027. We are seeking an experienced, bilingual Enrollment & Family Coordinator to join our founding team and help build the relationships and administrative systems that will support our school from the very beginning. Our promise is that every scholar will be: Known. Challenged. Supported. We want families to experience that promise before their child ever walks through our doors. This position is ideal for a seasoned administrative professional who combines warm, exceptional family service with strong organization, initiative, accuracy, and follow-through. The Opportunity During Mosaic's pre-opening period, enrollment will be your highest priority . You'll serve as one of Mosaic's primary contacts for prospective families—responding to inquiries, building relationships, conducting follow-up, helping families navigate enrollment requirements, maintaining accurate records and CRM information, and participating in tours, information sessions, community outreach, and enrollment events. But this isn't simply an enrollment position. Mosaic is intentionally hiring this role early to create continuity from pre-opening enrollment into school operations . As enrollment systems become established, you'll progressively assume broader administrative responsibilities and help prepare Mosaic for opening. The position is anticipated to have the opportunity to transition to a full-time Office Manager & Family Coordinator role as early as January 2027 and anticipated no later than approximately April 2027, based on organizational need, enrollment, available resources, and successful performance. What You'll Do Serve as a primary point of contact for prospective Mosaic families in both English and Spanish . Respond promptly and warmly to family inquiries by phone, text, email, and other approved channels. Conduct consistent follow-up and help families complete applications, documentation, and enrollment requirements. Maintain accurate CRM information, enrollment records, family interactions, next steps, and follow-up. Support family information sessions, tours, enrollment meetings, and other family-facing activities. Participate in required community and enrollment events, including evening and weekend activities. Ensure event leads are accurately captured and moved into Mosaic's family follow-up process. Identify recurring family questions or barriers and help improve processes and communication. Progressively assume administrative responsibilities involving records, trackers, school systems, documentation, purchasing support, vendor follow-up, school-opening logistics, and other operational priorities. Work closely with the Operations Manager while providing appropriate administrative support across Mosaic's operations, academic leadership, and executive leadership. As Mosaic approaches opening, the role may expand into areas such as student records, registration, student information systems, daily attendance processes and reporting, family-facing office operations, and other recurring school administrative responsibilities. Who Will Thrive at Mosaic We're looking for someone who develops a reputation for saying: "I saw it, and I took care of it." You'll thrive here if you: Notice what needs attention and take appropriate initiative. Anticipate needs rather than waiting to be reminded. Keep records, data, and documentation accurate and organized. Follow important work through to completion. Communicate warmly and professionally with families. Exercise good judgment about what you can resolve and what should be escalated. Remain calm and organized when several things need attention at once. Learn technology and new systems quickly. Protect confidential family and student information. Enjoy wearing multiple hats and helping a small founding team succeed. Mosaic's culture is grounded in Unwavering Belief, Shared Responsibility, Intentional Community, Continuous Growth, and Purposeful Action. Clear responsibilities matter here—but we don't operate in silos.

What You'll Bring Required:

High school diploma required; additional education, certification, or professional training in office administration, business, education, family services, communications, or related field is preferred. At least five years of progressively responsible administrative, office operations, school operations, family services, enrollment, customer-facing administration, or comparable professional experience. Professional conversational fluency in both English and Spanish , including the ability to assist Spanish-dominant families with routine enrollment and school matters. Experience independently owning administrative processes or significant recurring responsibilities. Strong organization, accuracy, time management, communication, and follow-through. Experience appropriately handling confidential or sensitive information. Comfort learning and using CRM/database systems and other digital tools. Reliable transportation and ability to work throughout Buckeye. Availability required for evening and weekend enrollment/community events.

Especially valuable:

school or education administrative experience; office-management/front-office experience; student information systems, records, attendance, registration or enrollment experience; and knowledge of Buckeye and the West Valley. Location & Schedule This position will initially average approximately 20 hours per week and combine independent/remote administrative work with scheduled in-person teamwork, family activities, community outreach, and enrollment events. This is not intended to be a permanently remote position. As Mosaic establishes its campus and approaches opening, the role is expected to become increasingly site-based. Because this position is highly family- and community-facing, residence in Buckeye or very near the Buckeye community is strongly preferred . Scheduling flexibility is required for evening and weekend events. Compensation, Benefits & Growth $25-$30 per hour, depending on experience and qualifications. Mosaic anticipates offering employee benefits beginning January 2027 . Benefit offerings and eligibility will vary based on employment status and will be communicated as plans are finalized. Mosaic intends for this early hire to create continuity into school operations. The successful employee is expected to have the opportunity to transition to a full-time Office Manager & Family Liaison role as early as January 2027 and anticipated no later than approximately April 2027, based on organizational need, enrollment, available resources, and successful performance. The transition to full-time employment is anticipated but not guaranteed. How to Apply Mosaic is moving quickly to identify the right person for this founding role. Applications will be reviewed as received, and qualified candidates may advance before the application period closes. Early application is encouraged. Please submit a current résumé and brief cover letter or statement explaining why joining Mosaic Learning Academy and serving Buckeye families interests you. Selected qualified applicants will be invited to complete a short online recorded screening interview on their own schedule within a provided deadline. Finalists may participate in reference and background checks, in-person interviews, and a collaborative or practical exercise. Mosaic anticipates making a hiring decision in September 2026. Come Grow With Mosaic This is an opportunity to know Mosaic's founding families before school opens, help build the systems that will serve them, and potentially grow into a key full-time member of Mosaic's administrative team. Known. Challenged. Supported.

Pay:

$25.00 - $30.00 per hour Expected hours: 20.0 per week

Work Location:

In person