LICENSES

APPLICATION

INSTRUCTIONS:

NOTIFICATION OF STATUS

EXAM PROCESS:

ALL APPLICANTS

RELEASE DATE:

APPLICATION DEADLINE

JOB POSTING #:

THE POSITION

SALARY RANGE:

William S Hart Union High School District Personnel Commission

• Classified Employment

OPEN & PROMOTIONAL ANNOUNCEMENT ASSISTANT REGISTRAR

• NON-BILINGUAL & BILINGUAL (SPANISH)

PERMANENT POSITION

July 13, 2026 July 24, 2026 26-AREG-001 Assistant Registrar

• 12 months per year, 8 hours per day position Applications are being accepted to establish an eligibility list which will be used to fill any vacancies that may arise during the life of the eligibility list. 200
• Step 5:1: $50064269.3970/ Step 2: $4450.91/ Step 3: $4636.87/ Step 4: $4825.18/
• Bilingual stipend will be added when/where required. Bilingual candidates must pass a bilingual exam in ord to qualify for the addition stipend. Current employees retain longevity pay; actual salary may exceed posted range. Only
• including your full legal name experience and education listed on your application will be considered for salary placement.

MINIMUM Ensure all information, , is accurate at submission.

QUALIFICATIONS

• High school diploma equivalent, AND
• Supplemental coursework, AND Two years of progressive experience providing administrative support in records, attendance, and data entry of student information.
• May require a valid California driver's license.

AAllresumeapplicantswill mustNOT beapplyacceptedonlineinat:

lieuhttps://wwwof a thoroughly.schooljobscompleted.com/careers/hartdistrictonline application. applicantsOnline applicationswill be notifiedwill beofscreenedtheir qualificationto determinestatusif theviaminimumemail withinqualificationsone weekarefollowingmet. All closing date. scheduled

Written Exam:

for Qualified applicantsQualifiedwill beapplicantsinvited viawillemailbe invitedto a remotevia emailwrittento aexam Monday, August 3, 2026. written

Spanish&Woralittexam,n & OralscheduledExam:

for a date to be determined.

Exam Weights:

Written:

100%portionsSpa ish written & oral exams: Qualifying only Ruleankingsectiona list is determined by scores attained plus any applicable seniority points. As part of your rights, Merit A qualifying score2.14.C,mustReviewbe achievedand Appealson allof Examinationof thestates,examination(s)"if candidatein orderwishesDirectorto be placedprotestonanyparteligibilityof the list. examination, the protest must be submitted writing to the Classified Personnel during the five (5) day review period". The review period is the days following notification of your test results. Please review this section in the rules for additional details. If you have any questions, please contact the Personnel Commission Office at (661) 259-0033, ext. 411.. actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, religion, age, marital status, pregnancy, parental status, physicaln aorperson'smental Thedisability,WilliammedicalS. Hart condition,Union HighmilitarySchool Districtor veteranprohibitsstatus,discrimination,political affiliation,intimidation,sex, gender,harassmentgender(includingidentity,sexualgenderharassment),expression,or bullyinggenetic information,based sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Chief Administrative Officer

• Student Services and Section 504 Coordinator Jan Daisher, and/or Director of Human Resources and Title II / Title IX Coordinator, Mark Crawford.

Both can be reached at the William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, or by email: UCP@hartdistrict.org. El Distrito de Escuelas Secundarias William S. Hart Union prohíbe la discriminación, la intimidación, acoso (incluido el acoso sexual) o intimidación basada en la realidad o percepción de una persona raza, color, etnia, origen nacional, estado migratorio, ascendencia, religión, edad, estado civil, embarazo, estado parental, discapacidad física o mental, condición médica, estado militar o veterano, afiliación política, sexo, género, identidad de género, expresión de género, información genética, orientación sexual, o asociación con una persona o un grupo con uno o más de estos características percibidas. Para preguntas o quejas, comuníquese con el Director Administrativo

• Servicios Estudiantiles y Coordinador de la Sección 504, Jan Daisher, y/o con el Director de Recursos Humanos y Coordinador del Título II / Título IX, Mark Crawford.

Ambos pueden ser contactado en William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, o por correo electrónico: UCP@hartdistrict.org. William S.

Hart Union High School District Position Description Position:

Assistant Registrar Job Family:

Secretarial/Clerical FLSA:

Non-exempt Approved by: Personnel Commission, December 9, 2009

Salary Range:

200

Revised:

5-13-15, 12-15-16, 10-11-18, 6-8-23 Summary Under the direction of the principal or assigned administrator, performs clerical and statistical record keeping duties related to the enrollment, graduation or withdrawal of high school students including those in special programs, according to established policies and procedures. Responsible for summer school data processing under the supervision of the Summer School Principal. Receives, establishes, and assists in evaluating records. Enters data to update electronic and manual student files. Distinguishing Career Features Assistant Registrar is a primary level technical/clerical position in a career path for student records management, and requires the ability to enter student information to permanent records, intake new student requests, and establish student records. Essential Duties and Responsibilities Enters student data to electronic and manual student information files using preset data entry screens. Receives new data and/or revisions, enters data, and routes updated information to appropriate staff or departments. Participates in enrolling new students. Verifies that parents have all required documents (e.g. proof of birth, visas, residency, etc.) Establishes initial communications for counselors to meet with parents and students. Assists parents with the completion of registration materials. Provides basic orientation to new parents and students on registration and school policies and procedures. Prepares and maintains students' permanent records. Prepares necessary paperwork for withdrawing students. Communicates with counselors, attendance, teachers, administration and receiving school as needed. Requests transcript of grades and cumulative files from other schools for new students transferring into the District and school. Verifies authenticity of requests and responds to inquiries from other schools, colleges, employers or authorized agencies regarding student grades, attendance, and other information contained in student files. Uses dedicated software to transmit transcripts to colleges and universities. Assists in evaluating transcripts received from other schools. Converts grade and hour credits to corresponding units used within the District. Enters student information for district student databases. Processes summer school data, including enrollment, withdrawals, storage of hard copy grade sheet forms, and prepares report cards. Establishes grading window and verifies that teachers have imported grades into the student information systems in and accurate and timely manner. Conducts audits for missing or incomplete grade reporting, working with teachers to ensure accuracy. Enters course schedule information to student databases, indexed in such a way that numbers, titles, and descriptions appear in student files. Prepares eligibility lists of students from grades listed in student permanent record files. Maintains student records on proficiency tests. Records names of students who attain passing scores. Assists in reviewing students' records with counselors to assure students' compliance with advancement and graduation requirements. Assists in compiling graduation lists. Maintains individual immunization records for new students, reviews need for immunizations according to State and County mandates, and updates immunization records accordingly. May prepare reports for attendance and perform other administrative support consistent with the needs of the school site. May verify enrollment and attendance records for various authorized state and/or federal government agencies, programs, public or private entities. Researches and produces transcripts from prior students using digital or manual record sources. Maintains records and reports that comply with district, federal and state mandates. May provide oral and/or written translation for non-English speaking individuals. Performs other duties as assigned that support the overall objective of the position Qualifications Knowledge and Skills In-depth knowledge of registration and student file requirements, policies, and procedures, including origination and compilation of cumulative student records, course/activity schedules of the school, and matriculation and graduation requirements. Extensive knowledge of student information system. Working knowledge of applicable District policies and procedures and State Education Codes. Advanced knowledge of and skill at using office productivity software and applications. Record keeping, data entry, file management, general office, and clerical skills. Skill at organizing and developing controls and procedures for the security and privacy of large volumes of student data. Sufficient interpersonal skills to convey a positive image of the school, school performance, programs, policies, and procedures to new students and parents. Sufficient writing skills to prepare routine, yet professional correspondence and reports. Abilities

• Maintain complex records and reports consistent and compliant with defined requirements.
• Enter data to computer-aided student records.
• Translate subjects and credits from other schools and adapt them to the District's grading system and school calendar.
• Interpret, apply, and communicate District policies and procedures and State Education Codes covering registration, records, matriculation, and graduation.
• Interact with a diverse range of formal and informal contacts with courtesy and patience.
• Maintain the privacy of student records and information.
• Provide outstanding customer service to internal and external customers.
• Skill in maintaining a high attention to detail to ensure accuracy and completeness.
• Ability to demonstrate high dependability to complete assignments according to schedule.
• Skill in demonstrating adaptability and flexibility.
• Ability to deal with a variety of contacts in a tactful and diplomatic matter.
• Skill in conveying information in a clear, concise and accurate manner.
• Analyze difficult situations and develop a plan of action.
• Ability to function under pressure and to multi-task. Physical Abilities
• Function indoors in an office environment engaged in work of primarily a sedentary nature.
• Ambulatory ability to sit for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations.
• Near vision to read printed materials.
• Auditory ability to carry on conversations in person and over the phone.
• Retrieve work materials from overhead, waist, and ground level files.
• Manual and finger dexterity to write, keyboard at 40 w.

p.m., operate microcomputer, and to operate other standardized office equipment, requiring repetitive motions. Education and Experience High school diploma or equivalent, supplemental coursework, and two years of progressive experience providing administrative support in records, attendance, and data entry of student information. Optional Second Language Some positions in this classification require the ability to speak, read, and write a second language in addition to English, any may require bilingual proficiency for which selective certification may apply (Education Code 45277). Licenses and Certificates May require a valid California driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist.