William S Hart Union High School District Personnel Commission
OPEN & PROMOTIONAL ANNOUNCEMENT JUNIOR HIGH SCHOOL REGISTRAR
- NON-BILINGUAL & BILINGUAL (SPANISH)
PERMANENT POSITION RELEASE DATE
July 13, 2026 APPLICATION
DEADLINE
July 24, 2026 ~ 4:00 p.m.
JOB POSTING
26-REGJHS-001 THE
POSITION
Registrar
- Junior High School
- 12 months, 8 hours per day The testing process will be conducted to establish an eligibility list which will be used to fill any Registrar
- JHS vacancies that may occur during the life of the eligibility list.
SALARY RANGE
220
- Step 1: $4450.91/ Step 2: $4636.87/ Step 3: $4825.18/ Step 4: $5006.39/ Step 5: $5175.76
- Bilingual stipend will be added when/where required.
Bilingual candidates must pass a bilingual exam in order to qualify for the additional stipend. Current employees retain longevity pay; actual salary may exceed posted range. Only experience and education listed on your application will be considered for salary placement. Ensure all information, including your full legal name, is accurate at submission. MINIMUM
- High school diploma or equivalent
PLUS QUALIFICATIONS
- Supplemental coursework in general business or equivalent AND
- Three years of experience providing administrative and clerical support in records, attendance and data entry of student information.
LICENSES
- May require a valid California driver's license.
APPLICATION
Apply online at: https://www.schooljobs.com/careers/hartdistrict
INSTRUCTIONS
A resume will NOT be accepted in lieu of a thoroughly completed online application.
NOTIFICATION OF
Online applications will be screened to determine if the minimum qualifications are met.
All STATUS:
applicants will be notified of their qualification status via email within one week following closing date.
EXAM PROCESS
Written Exam:
Qualified applicants will be invited via email to a remote written exam scheduled for Tuesday, August 4, 2026.
Spanish Written & Oral Exam:
Qualified applicants will be invited via email to a written & oral exam, scheduled for a date to be determined.
Exam Weights:
Written:
100%
ALL APPLICANTS
A qualifying score must be achieved on all portions of the examination(s) in order to be placed on an eligibility list. Ranking on a list is determined by scores attained plus any applicable seniority points. As part of your rights, Merit Rule section 2.14.C, Review and Appeals of Examination states, "if a candidate wishes to protest any part of the examination, the protest must be submitted in writing to the Classified Personnel Director during the five (5) day review period". The review period is the days following notification of your test results. Please review this section in the rules for additional details. If you have any questions, please contact the Personnel Commission Office at (661) 259-0033, ext. 411. The William S. Hart Union High School District prohibits discrimination, intimidation, harassment (including sexual harassment), or bullying based on a person's actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, religion, age, marital status, pregnancy, parental status, physical or mental disability, medical condition, military or veteran status, political affiliation, sex, gender, gender identity, gender expression, genetic information, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Chief Administrative Officer
- Student Services and Section 504 Coordinator Jan Daisher, and/or Director of Human Resources and Title II / Title IX Coordinator, Mark Crawford.
Both can be reached at the William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, or by email: UCP@hartdistrict.org. El Distrito de Escuelas Secundarias William S. Hart Union prohíbe la discriminación, la intimidación, acoso (incluido el acoso sexual) o intimidación basada en la realidad o percepción de una persona raza, color, etnia, origen nacional, estado migratorio, ascendencia, religión, edad, estado civil, embarazo, estado parental, discapacidad física o mental, condición médica, estado militar o veterano, afiliación política, sexo, género, identidad de género, expresión de género, información genética, orientación sexual, o asociación con una persona o un grupo con uno o más de estos características percibidas. Para preguntas o quejas, comuníquese con el Director Administrativo
- Servicios Estudiantiles y Coordinador de la Sección 504, Jan Daisher, y/o con el Director de Recursos Humanos y Coordinador del Título II / Título IX, Mark Crawford.
Ambos pueden ser contactado en William S. Hart Union High School District, 21380 Centre Pointe Pkwy, Santa Clarita, CA 91350, (661) 259-0033, o por correo electrónico: UCP@hartdistrict.org. William S.
Hart Union High School District Position Description Position:
Registrar•
Junior High School Job Family:
Secretarial/Clerical FLSA:
Non-exempt Approved by: Personnel Commission, December 9, 2009
Salary Range:
220
Revised:
6-10-2015, 12-15-16, 10-11-18, 6-8-23 Summary Under the direction of the principal or assigned administrator, performs clerical and statistical record keeping duties related to the enrollment, graduation or withdrawal of high school students including those in special programs, according to established policies and procedures. Responsible for summer school data processing under the supervision of the Summer School Principal. Receives, establishes, and assists in evaluating records. Enters data to update electronic and manual student files. Distinguishing Career Features Registrar
- Junior High School is an intermediate level technical/clerical position in a career path for student records management and requires the ability to integrate attendance, health, assessment, academic progress, testing and matriculation information into student records, and provides support to activities such as graduation.
Essential Duties and Responsibilities ▪Enrolls new students. Verifies that parents have all required documents. Works with counselors to establish initial communications with parents and students. Establishes and maintains student demographic records. ▪Assists parents with the completion of registration materials. Provides brief orientation to new parents and students on registration and school policies and procedures. ▪Provides orientation packets to incoming students and forwards to feeder schools (e.g., elementary schools). ▪May verify enrollment and attendance records for various authorized state and/or federal government agencies, programs, public or private entities. ▪Prepares and maintains students' permanent records to ensure accuracy and completeness. Receives new data and/or revisions, enters data and routes updated information to appropriate staff or departments. ▪Requests transcript of grades and cumulative files from other schools for new students transferring into the District from schools both foreign and domestic. ▪Verifies authenticity of requests and responds to inquiries from other schools or authorized agencies regarding student grades, attendance and other information contained in student files. ▪Evaluates transcripts received from other schools (foreign and domestic). Converts grade and hour credits to corresponding units used within the District. Transcribes student information for district student databases. May need to interpret information written in a foreign language. ▪Processes Intra-District Transfers (IDT) and open enrollment. ▪Enables system to allow teachers to enter grades for each term and imports grades from various formats to the student information systems. Conducts audits for missing or incomplete grade reporting using queries or ad hoc reports and works with teachers to ensure accuracy. ▪Posts grades to transcripts and follows-up with teachers to ensure grading deadline is met. ▪Maintains and updates master course lists. Assists administrators in preparing and entering master course schedules. Enters course schedule information to student databases, ensures that numbers, titles and descriptions appear in student files according to coding scheme. ▪Assigns and reclassifies (e.g., from special education to general education, English Language Learner, or home study, etc.) students according to established procedures. ▪Prepares a variety of eligibility lists (e.g., sports, lunch program, etc.) of students from grades listed in student permanent record files through ad hoc and pre
▪Maintains student records on assessments (e.g., CELDT, ERICC, statewide exams, SAT, etc.). Creates reports to include the names of students and their scores. ▪Compiles accurate promotion lists. Maintains transcripts, correspondence and student permanent record files. Provides the District with non-promotional list. ▪Manages and submits student information for special awards and certificates such as, but not limited to ELA, NHS and CJSF. ▪Reviews individual immunization records for new students, and ensures compliance with State and County mandates. ▪Reviews students' records with counselors to assure students' compliance with minimum credit requirements. ▪Prepares special reports, including those that are mandated (e.g., NAEP), requiring accessing and extracting data from student information systems, and eventual submittal to state and other agencies. ▪Assists students with the private school application process. Collects necessary information including letters of recommendations and transcripts. ▪Prepares forms and other materials and distributes in a timely manner. ▪Implements opening and closing of the school year. (e.g., moves students, enters end dates, enrolled/withdraw to proper school, completes Intra-district transfers, marks non-grades, etc.) Compiles records for delivery to the appropriate schools. ▪Performs signatory duties for school transcripts, attendance verification and social security using school seal. ▪Manages summer school enrollment process including processing, tracking and communicating with appropriate parties. Processes special education summer school applications. ▪Provides orientation and work direction to other support staff. For example, may train or assist others (e.g., teachers, instructional assistants, etc.) on the procedures to extract information from the system. ▪Enrolls new students from elementary schools and other schools (e.g., private schools). Creates enrollment packets, estimates count, delivers to schools and retrieves. ▪Verifies addresses through various applications and mapping systems as instructed. ▪Prepares incoming student projections based on enrollment forms received, follows up with those that are missing or incomplete. ▪Assists with various software/technical issues, including but not limited to Infinite Campus password problems, student accounts, Novell and Google Mail accounts, and provides access to staff and teachers. ▪Withdraws students according to District protocol. Ensures accuracy of information. ▪May perform attendance compilations, reception and other administrative support consistent with the needs of the school site. ▪May provide oral and/or written translation for non-English speaking individuals. ▪Performs other duties as assigned that support the overall objective of the position. Qualifications Knowledge and Skills ▪In-depth knowledge of registration and student file requirements, policies and procedures, including origination and compilation of cumulative student records, the course/activity schedules of the school and matriculation requirements. ▪Extensive knowledge of student information system. ▪Working knowledge of applicable District policies and procedures and State Education Codes, and California Longitudinal Pupil Achievement Data System (Calpads). ▪Advanced knowledge of and skill at using office productivity software and special applications. ▪Record keeping, data entry, file management, general office and clerical skills. ▪Skill at organizing and developing controls and procedures for the security and privacy of large volumes of student data. ▪Sufficient interpersonal skills to convey a positive image of the school, school performance, programs, policies and procedures to new students and parents. ▪Sufficient writing skills to prepare routine, yet professional correspondence and reports. ▪Work permit process. Abilities ▪Maintain complex records and reports consistent and compliant with defined requirements. ▪Enter data to computer-aided student records. ▪Translate subjects and credits from other schools and adapt them to the District's grading system and school calendar. ▪Interpret, apply, and communicate District policies and procedures and State Education Codes covering registration, records, matriculation, and graduation. ▪Interact with a diverse range of formal and informal contacts with courtesy and patience. ▪Maintain the privacy of student records and information. ▪Provide outstanding customer service to internal and external customers. ▪Skill in maintaining a high attention to detail to ensure accuracy and completeness. ▪Ability to demonstrate high dependability to complete assignments according to schedule. ▪Skill in demonstrating adaptability and flexibility. ▪Ability to deal with a variety of contacts in a tactful and diplomatic matter. ▪Skill in conveying information in a clear, concise and accurate manner. ▪Analyze difficult situations and develop a plan of action. ▪Ability to function under pressure and to multi-task. Physical Abilities ▪Function indoors in an office environment engaged in work of primarily a sedentary nature. ▪Ambulatory ability to sit for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. ▪Near vision to read printed materials. ▪Auditory ability to carry on conversations in person and over the phone. ▪Retrieve work materials from overhead, waist, and ground level files. ▪Manual and finger dexterity to write, keyboard at 40 w.p.m., operate microcomputer, and to operate other standardized office equipment, requiring repetitive motions. Education and Experience High school diploma or equivalent, supplemental coursework in general business or equivalent and three years of experience providing administrative and clerical support in records, attendance and data entry of student information. Optional Second Language Some positions in this classification require the ability to speak, read, and write a second language in addition to English, any may require bilingual proficiency for which selective certification may apply (Education Code 45277). Licenses and Certificates May require a valid California driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist.
