Concierge Medical Coordinator
- Fittness oriented
- Functional medicine knowledge Dr Bar Newport Beach, CA Job Details Contract $27
- $39 an hour 12 hours ago Benefits Flexible schedule Qualifications Vital signs BLS Certification Medical scheduling Organizational skills Certified Medical Assistant Full Job Description Newport Concierge Medical | Newport Beach, CA Part-Time, 30 hrs/week (Flexible Schedule) | Base Pay + Monthly Sales Bonus About Us We're a cutting-edge concierge medical practice specializing in lifestyle medicine, biohacking, and longevity optimization.
Our services include anti-aging IV therapy, stem cell therapy, advanced peptide protocols, and full-spectrum performance and body composition programs — all built around real biometric data, not guesswork. Our patients are high-achieving professionals who expect white-glove service and results to match. www.thevaultnewport.com The Role We're looking for an energetic, independent Concierge Medical Coordinator to be the connective tissue between our patients and their longevity journey. You'll be the first face of their experience, the steady hand throughout their protocol, and the reason they stay. This isn't a "room the patient and take vitals" job. You'll own the relationship — from onboarding through long-term retention — in a wellness-spa-meets-medical-practice environment where hospitality and clinical competence matter equally. We are seeking a dynamic and enthusiastic Concierge Medical Coordinator with a passion for fitness and a solid foundation in functional medicine. This role is designed for a proactive individual who thrives in a fast-paced, health-focused environment and is committed to delivering exceptional patient service. The ideal candidate will possess comprehensive medical office experience, strong organizational skills, and a deep understanding of fittness, and integrative health practices. Join us to be part of a team dedicated to optimizing patient wellness through personalized care coordination and innovative health strategies. Responsibilities Serve as the primary point of contact for patients, guiding them through their wellness journey with professionalism and warmth Coordinate appointments, screenings, and follow-ups utilizing Electronic Health Records (EHR) systems and ensure accurate medical documentation Assist with intake procedures, including vital signs measurement, medical history collection, and initial assessments aligned with functional medicine protocols Support clinical staff by managing patient flow, preparing examination rooms, and handling administrative tasks such as medical records management Facilitate communication between patients and Dr. Bar and team regarding treatment plans, medication administration, and lifestyle recommendations Ensure compliance with healthcare regulations by adhering to medical assisting standards, HIPAA guidelines, and safety protocols including Basic Life Support (BLS) certification Skills What You'll Do Guide new concierge patients through onboarding and their first 90 days Monitor patient protocols (IV therapy, peptides, stem cell treatments, fitness/body composition plans) and flag adjustments needed Check in proactively — not reactively — to track satisfaction, progress, and adherence Identify upsell and renewal opportunities and convert them (this is where your sales background pays off, literally) Own patient retention as a personal metric, not an afterthought Coordinate scheduling, follow-ups, and communication across the care team Perform phlebotomy and basic clinical support duties as needed Maintain the polish and discretion expected in a high-end concierge setting What We're Looking For Medical Assistant (certified) or LVN — phlebotomy skills strongly preferred Prior experience in a concierge medical practice, medical spa, or high-end wellness setting A track record of sales or upsell experience in a prior role (medspa, aesthetics, wellness membership sales, etc.) Someone who is naturally relationship-driven — you remember details, you follow up without being asked, and patients trust you Comfortable discussing longevity, biohacking, and performance optimization concepts (training provided, curiosity required) Highly organized, self-directed, and able to manage a flexible caseload independently Professional presentation and communication — this role represents the practice Compensation & Schedule 30 hours/week , flexible scheduling Base pay + monthly sales/retention bonus Growth potential as the practice and membership base expand If you thrive in an environment where medicine, hospitality, and performance culture intersect — and you want to be part of a practice on the leading edge of longevity medicine — we'd like to meet you. Join us to make a meaningful impact on patient wellness by combining your clinical expertise with your passion for fitness and holistic health!
Pay:
$27.00
00 per hour
Work Location:
In person
