IS THIS YOU?

You're organized, detail-oriented, and able to keep a fleet of loaner vehicles running smoothly without losing a single detail
You're professional and composed with guests
the loaner experience is part of how we represent the Mercedes-Benz brand
You're looking for a stable, guest-facing role at a luxury dealership with room to grow

WHO WE ARE

Swickard Auto Group is a hospitality company that happens to sell and service cars. We believe the best guest experiences start with the best employee experiences. That's why we've grown to 40+ rooftops across the West Coast, Alaska, and Hawaii while maintaining a culture built on one simple idea: do right by people, every time. At Mercedes-Benz of Marin, the courtesy vehicle program is an extension of the service experience we deliver to every guest. When a guest leaves their vehicle with us, the loaner they drive reflects our standard

and the Courtesy Vehicle Coordinator is the person who makes sure that standard is upheld every single day.

WHAT YOU'LL DO

Manage the courtesy vehicle fleet
coordinating loaner assignments, check-outs, check-ins, and vehicle availability to support the service department's daily schedule
Process loaner agreements accurately
verifying guest information, insurance documentation, and completing all required paperwork at check-out and return
Inspect courtesy vehicles at check-out and return
documenting condition, fuel level, and mileage on every transaction
Maintain loaner vehicle cleanliness and presentation
ensuring every courtesy vehicle is clean, fueled, and ready before a guest takes delivery
Coordinate with service advisors on loaner scheduling
communicating availability, expected return dates, and any guest needs in advance
Track and follow up on overdue loaners
contacting guests proactively to manage fleet availability and minimize gaps
Maintain accurate records of all loaner activity in the DMS
Support the service drive with vehicle staging and additional guest coordination tasks as needed

WHAT WE'RE LOOKING FOR

No prior automotive experience required
we will train the right person from day one
Previous administrative, customer service, fleet coordination, or rental car experience a strong plus
Highly organized with strong attention to detail
loaner documentation and fleet tracking need to be accurate every time
Professional, warm, and composed with guests
the loaner interaction is a guest touchpoint that reflects the Mercedes-Benz brand
Comfortable managing multiple moving pieces simultaneously
fleet availability, advisor scheduling, and guest communication all at once
Valid driver's license with a clean driving record
required, as vehicle movement is part of the daily responsibilities
Reliable, punctual, and self-directed
the service team depends on loaner availability being managed proactively

WHAT WE OFFER

Starting at $20/hr
Medical, dental, and vision insurance
Life insurance and supplemental coverage options
Paid time off and paid holidays
On-the-job training
no experience necessary
Career growth
motivated coordinators at Swickard have grown into service advisor, service support, and operations roles
Employee vehicle purchase and service discounts
A guest-facing role at one of Marin County's most respected luxury dealerships

WHY MERCEDES-BENZ OF MARIN

An award-winning, high-volume Mercedes-Benz store with a loyal, high-net-worth guest base
the courtesy vehicle program here serves some of the most discerning guests in the Bay Area
Marin County is a premium market where the guest experience at every touchpoint
including the loaner
reflects the standard of the brand
A role with direct impact on the service experience
a well-run loaner fleet keeps the service department running smoothly and guests coming back
Swickard is one of the fastest-growing dealer groups in the country
ranked Top 5 in North America for reputation in the automotive industry
Our HEART values
Honor, Engage, Anticipate, Respond, Thank
are exactly what this role looks like in practice every day
A supportive team environment where your organization and care for the guest are recognized and rewarded Mercedes-Benz of Marin's courtesy vehicle program is part of how we deliver a premium service experience to every guest who leaves their vehicle with us. The Courtesy Vehicle Coordinator is the person who keeps that program tight
organized, accurate, and consistently reflecting the standard of the brand. If you're organized, professional, and ready to represent a world-class luxury brand in a guest-facing role
we'd like to meet you.

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