Front Office Coordinator - Concierge Wellness LifeSpan medicine - 1.0 Santa Monica, CA Job Details Full-time $22 - $26 an hour 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Referral program Qualifications Computer operation Customer service Maintaining patient confidentiality Administrative experience Medical administrative support Attention to detail Typing Associate's degree Full Job Description This is an amazing opportunity to join our exclusive facility. We need a like-minded and customer service oriented individual who is committed to upholding the high standards we provide for all our clients. This is a full time position for a Front Office Coodinator. We're looking for a professional with a positive attitude. Common sense, initiative and a willingness to take action are necessary in order to complete the tasks and duties for our office. You will work with a wide variety of clientele -- the ideal candidate will be comfortable multi-tasking, have good communication skills and contribute a helpful and positive attitude to our work environment. Strong work ethic and a high regard for patient confidentiality are a must. You must be highly accountable, have great follow up, organization and communication.

DUTIES:

Answer and triage phone calls Greeting clients and managing client arrivals Confirming prescriptions, records, documents and other items needed for client care Proofreading documents and reports when needed Completing paperwork, reports and other items needed for day to day operations Maintaining guest common areas and supporting tasks/ duties for the facility Answering client/team member questions and following up on requests Reporting, reconciliations and projects based on operational needs Administrative work as assigned for other departments Creation and maintenance of spreadsheets, forms and checklist for personal use Document management Special projects: short term and on going Other duties as assigned Ensure client has the best experience possible from beginning to end, great follow up from their visits and get everything they need Qualifications Bachelor's degree preferred, but will consider Associates or other schooling equivalent experience. Minimum of 2 years administrative office experience Minimum of 2 years customer service experience Medical experience not required but preferred Professionalism and maturity in speech and demeanor is required Highly organized with a dedication to follow through and an ability to proactively anticipate needs Demonstrated written and oral communication skills, and excellent interpersonal skills Excellent computer and typing skills Must be a team player and also capable of working independently Ability to thrive in a fast-paced, detail-oriented, high expectation environment Available to work as needed based on our clients schedule Must be reliable and punctual, responsive and productive Must work accurately but quickly Strict confidentiality and discretion

Job Type:

Full-time Pay:

$22.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Referral program Vision insurance

Education:

Associate (Preferred)

Experience:

Administrative Assistants & Receptionists:

2 years (Preferred) Customer service: 2 years (Preferred)

Work Location:

In person