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RH
Robert Half
Program & Event Planning Coordinator
Career Insights for Event Planner
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Based on California data
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What they do
An Event Planner coordinates promotional sales events, professional meetings and family events. Works with clients, develops event plans and budgets, finds appropriate sites, contracts for services and supplies, coordinates with on-site staff, oversees finances and assists during an event.
$60,733 / year median in California
+6% projected growth
Job Description
A highly respected nonprofit organization is seeking an experienced Program & Event Planning Coordinator to support a busy Scholarships Department that manages more than 100 programs and events annually. This role is ideal for a polished administrative professional with event planning experience who thrives in a fast-paced, mission-driven environment and enjoys coordinating both virtual and in-person events.
The Program & Event Planning Coordinator will work closely with the Operations team to support conferences, galas, webinars, campus programs, and donor-related initiatives while collaborating cross-functionally across the organization.
Key ResponsibilitiesCoordinate and execute virtual meetings, webinars, and hybrid events.
Support planning and logistics for conferences, galas, educational programs, and special events.
Manage event registrations, attendee communications, and event materials.
Coordinate speakers, sponsors, vendors, volunteers, and event stakeholders.
Develop, maintain, and track event budgets and forecasts.
Support vendor sourcing, contract administration, and payment processing.
Utilize event management and communication platforms to support successful program execution.
Prepare reports, presentations, spreadsheets, and program documentation.
Coordinate travel arrangements and event-related logistics.
Collaborate with internal departments to ensure seamless program delivery.
Assist with post-event reporting, surveys, and continuous process improvements.
Required QualificationsBachelor's degree in Communications, Event Management, Project Management, or a related field.
Minimum of 5 years of professional experience in event planning, program coordination, executive support, or administrative operations.
Strong experience supporting multiple projects simultaneously in a fast-paced environment.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Smartsheet.
Experience coordinating virtual meetings, webinars, and hybrid events.
Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to work independently while maintaining strong collaboration with team members.
Demonstrated problem-solving abilities and a proactive approach to work.
The Program & Event Planning Coordinator will work closely with the Operations team to support conferences, galas, webinars, campus programs, and donor-related initiatives while collaborating cross-functionally across the organization.
Key ResponsibilitiesCoordinate and execute virtual meetings, webinars, and hybrid events.
Support planning and logistics for conferences, galas, educational programs, and special events.
Manage event registrations, attendee communications, and event materials.
Coordinate speakers, sponsors, vendors, volunteers, and event stakeholders.
Develop, maintain, and track event budgets and forecasts.
Support vendor sourcing, contract administration, and payment processing.
Utilize event management and communication platforms to support successful program execution.
Prepare reports, presentations, spreadsheets, and program documentation.
Coordinate travel arrangements and event-related logistics.
Collaborate with internal departments to ensure seamless program delivery.
Assist with post-event reporting, surveys, and continuous process improvements.
Required QualificationsBachelor's degree in Communications, Event Management, Project Management, or a related field.
Minimum of 5 years of professional experience in event planning, program coordination, executive support, or administrative operations.
Strong experience supporting multiple projects simultaneously in a fast-paced environment.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Smartsheet.
Experience coordinating virtual meetings, webinars, and hybrid events.
Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to work independently while maintaining strong collaboration with team members.
Demonstrated problem-solving abilities and a proactive approach to work.