Liquid Glow Vitality |

Rancho Cucamonga, CAPay:

Applicable minimum wage; currently $16.90/hour unless a higher minimum applies.

Schedule:

Initially a minimum of 6 hours per week, subject to change based on business needs and agreed availability.

Work arrangement: In-person; a hybrid arrangement may be negotiated. Liquid Glow Vitality is seeking a dependable, organized administrative assistant to support our CEO and daily clinic operations. We need someone who works efficiently, multitasks accurately, follows through, and adapts to changing priorities.

Responsibilities:

Answer calls and messages, follow up with prospective and existing clients, and route clinical questions to licensed staff. Schedule and confirm appointments, send reminders, manage rescheduling, and collect required appointment information. Track inquiries, outstanding forms, follow-up tasks, and deadlines. Organize patient files, including intake forms, consents, appointment records, and documents provided by clinical staff. Check files for missing administrative documents and notify the appropriate team member. Maintain employee and contractor files, including onboarding documents, agreements, license verification records, certifications, training records, and availability schedules. Track license, certification, and training expiration dates and send renewal reminders. Keep sensitive personnel records separate and maintain secure, access-controlled files. Prepare and format Word documents, maintain Excel spreadsheets, and organize digital folders. Manage calendars, meeting notes, checklists, and the CEO's administrative task list. Assist with approved Canva designs, social media posts, and content scheduling. Help take and organize photos and short videos, following client consent and privacy requirements. Coordinate events, including registrations, reminders, supplies, setup, vendor communication, and follow-up. Track office supplies and assist with routine business correspondence. Complete other reasonable administrative assignments related to clinic operations.

Qualifications:

Familiarity with Microsoft Word, Excel, Canva, email, shared calendars, and secure cloud filing systems. Comfortable using Instagram, Facebook, scheduling software, and learning new applications. Strong organization, attention to detail, and time management. Able to work quickly without sacrificing accuracy. Professional communication and dependable follow-through. Flexible and comfortable managing several priorities. Able to handle confidential patient and personnel information appropriately. Administrative or healthcare office experience preferred.

Schedule and commitment:

Must be flexible to work agreed hours, including occasional scheduled evening or weekend events. Hybrid work may be considered based on duties, performance, and secure access requirements. Submit monthly availability one month in advance and honor confirmed work commitments.

To apply:

Submit your résumé, availability, and a brief description of your experience with office organization, Word, Excel, Canva, and event support. Serious applicants only, please. Confirm that you have reviewed the pay, initial hours, work arrangement, and scheduling requirements and can meet these commitments.

Pay:

From $16.90 per hour

Benefits:

Flexible schedule

Work Location:

In person