Trade Show/Events Coordinator RKI Instruments, Inc. Union City, CA Job Details Full-time $26.00 - $31.25 an hour 20 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Qualifications Customer communication Microsoft Excel Customer service Expense management Bachelor's degree Attention to detail Managing projects Full Job Description Company Overview RKI Instruments, Inc. is a dynamic and innovative gas detection company based in, California. Since its founding, RKI has built a reputation for delivering reliable, advanced gas monitoring solutions and supporting customers with industry-leading expertise and technology. As the exclusive North American supplier of Riken Keiki products, RKI is committed to growth, quality, and exceptional customer service. Overview We are seeking a motivated and energetic Trade Show/Events Coordinator to join our team! In this vital role, you will be the driving force behind planning, organizing, and executing our trade shows and corporate events. Your enthusiasm, organizational skills, and attention to detail will ensure each event showcases our cutting-edge gas detection solutions effectively while creating memorable experiences for clients and partners alike. This position offers an exciting opportunity to lead impactful events that elevate our brand presence and foster strong client relationships. This position is 100% onsite. Responsibilities o Managing trade show schedules, exhibitor registrations, contracts, and booth reservations o Coordinating shipping and receiving logistics for booth materials, demo equipment, marketing literature, giveaways, and display assets o Coordinating hotel accommodations, travel arrangements, transportation, and event schedules for sales and marketing personnel o Working with marketing vendors, exhibit houses, freight carriers, decorators, and venue coordinators o Assisting in the design, ordering, inventory management, and organization of trade show displays, banners, promotional products, and printed collateral o Coordinating setup and teardown schedules for trade shows and events o Maintaining trade show calendars, budgets, expense tracking, and event documentation o Managing lead retrieval systems and coordinating post-show lead distribution to Sales Representatives o Supporting the Marketing Department with event-related communication, advertising, promotional campaigns, and customer outreach o Coordinating shipment tracking and ensuring all booth materials arrive on time and return properly after events o Assisting with marketing literature preparation, product binders, presentation materials, and training packets for events and seminars o Maintaining inventory levels of marketing materials, promotional items, and trade show assets o Working closely with Sales, Customer Service, Engineering, and outside vendors to support event-related activities o Supporting onsite event execution, including booth setup, registration assistance, customer interaction, and general event coordination o Assisting with distributor meetings, customer appreciation events, internal company events, and training seminars as required o Maintaining accurate records of trade show participation, expenses, contracts, and vendor contacts o Supporting social media and marketing efforts related to company events and trade show participation o Performing additional marketing and administrative duties as assigned by the Marketing Manage o Coordinate all aspects of trade shows, conferences, and corporate events from inception to completion. o Develop detailed event plans, timelines, and budgets to ensure seamless execution within scope and resources. o Managing trade show schedules, exhibitor registrations, contracts, and booth reservations Coordinating shipping and receiving logistics for booth materials, demo equipment, marketing literature, giveaways, and display assets o Coordinating hotel accommodations, travel arrangements, transportation, and event schedules for sales and marketing personnel o Working with marketing vendors, exhibit houses, freight carriers, decorators, and venue coordinators o Assisting in the design, ordering, inventory management, and organization of trade show displays, banners, promotional products, and printed collateral o Coordinating setup and teardown schedules for trade shows and events o Maintaining trade show calendars, budgets, expense tracking, and event documentation o Managing lead retrieval systems and coordinating post-show lead distribution to Sales Representatives o Supporting the Marketing Department with event-related communication, advertising, promotional campaigns, and customer outreach o Coordinating shipment tracking and ensuring all booth materials arrive on time and return properly after events o Assisting with marketing literature preparation, product binders, presentation materials, and training packets for events and seminars o Maintaining inventory levels of marketing materials, promotional items, and trade show assets o Working closely with Sales, Customer Service, Engineering, and outside vendors to support event-related activities o Supporting onsite event execution, including booth setup, registration assistance, customer interaction, and general event coordination o Assisting with distributor meetings, customer appreciation events, internal company events, and training seminars as required o Maintaining accurate records of trade show participation, expenses, contracts, and vendor contacts o Supporting social media and marketing efforts related to company events and trade show participation o Performing additional marketing and administrative duties as assigned by the Marketing Manager Qualifications o Excellent communication skills to liaise confidently with clients, vendors, team members, and stakeholders at all levels. o Technical proficiency in Microsoft Office suite (Word, Excel, PowerPoint) as well as familiarity with event management software and CRM systems. o Exceptional organizational skills with the ability to prioritize tasks efficiently in fast-paced environments. o Four-year bachelor's degree preferred. o Minimum of 2-5 years experience in trade show coordination, event planning, marketing support, or related field preferred. o Excellent organizational, verbal, and written communication skills required. o Must possess the ability to manage multiple projects simultaneously while meeting critical deadlines in a fast-paced environment. o Must demonstrate strong attention to detail, problem-solving abilities, and the ability to work independently with minimal supervision. Join us as a Trade Show/Events Coordinator! Bring your passion for event marketing and project management to a vibrant team dedicated to showcasing innovative solutions that make a difference worldwide. Your expertise will help us create engaging events that strengthen our brand presence while providing outstanding experiences for our clients and partners alike!

Pay:

$26.00 - $31.25 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Paid time off Vision insurance

Work Location:

In person