Event Coordinator The Grand Oak Villa Oakville, CT Job Details Part-time | Full-time $23 - $26 an hour 1 day ago Qualifications Customer communication Customer service Team leadership Upselling Managing event budgets Event vendor selection Banquet experience Organizational skills Contracts Leading team collaboration initiatives Negotiating purchasing contracts Vendor contract management Event contract management Managing projects CRM system proficiency Productivity software Event marketing Managing hospitality operations budgets Event customer service Project leadership Technical Proficiency Time management Full Job Description Company Overview The Grand Oak Villa is a premier wedding and banquet facility dedicated to creating unforgettable events. We pride ourselves on delivering exceptional service and elegant settings for special occasions. Job Overview We are seeking an energetic and detail-oriented Event Coordinator to lead the planning and execution of our events. In this role, you will manage client relationships, coordinate logistics, and ensure every event runs seamlessly from start to finish. Your enthusiasm and organizational skills will help us deliver memorable experiences that exceed expectations. Duties Collaborate with clients to understand their vision, needs, and budget for each event Develop comprehensive event plans, timelines, and budgets using event management software Negotiate contracts with vendors, including catering, entertainment, and décor providers Manage event marketing efforts to promote upcoming events and attract new clients Oversee all logistical details such as venue setup, catering arrangements, guest services, and technical requirements Lead a team of staff and vendors to ensure smooth execution on the day of the event Maintain strong communication with clients throughout the planning process, providing updates and addressing concerns promptly Requirements Proven experience in event planning or hospitality industry roles, including banquet or catering experience Strong negotiation skills and ability to upsell services effectively Proficiency in Microsoft Office suite, CRM systems, and event management software Excellent organizational skills with keen attention to detail and time management abilities Ability to manage budgets meticulously and handle contracts confidently Exceptional customer service skills with a focus on guest satisfaction Demonstrated project management capabilities in fast-paced environments Effective team leadership and client communication skills Technical proficiency in event technology setup and troubleshooting is a plus Prior experience in hospitality or events management is highly desirable Join us at The Grand Oak Villa where your passion for creating extraordinary events will shine! We are committed to supporting your professional growth while delivering exceptional experiences for our clients.

Pay:

$23.00 - $26.00 per hour Expected hours: 30.0 - 40.0 per week

Work Location:

In person