Executive Event Coordinator G & J Marketing and Sales - 2.9 Palm Harbor, FL Job Details Full-time $60,000 - $65,000 a year 20 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Event planning High school diploma or

GED Full Job Description About Us:

At G & J Marketing and Sales , we are a national food broker specializing in vending, office coffee, and micro markets. With a dynamic sales force of over 25 and partnerships with more than 30 leading manufacturers, we proudly serve a wide range of operators, distributors, and national accounts. As an industry leader, we combine expertise, innovation, and a people-first approach to drive growth for our partners — and for our team. If you thrive in a fast-paced environment where relationships and results matter, you'll fit right in with us! Join Our Team as an Event Coordinator - Where Every Detail Creates Big Impact! Are you a master of organization with a passion for bringing events to life? We're looking for a driven, and detail-obsessed Event Coordinator to take charge of our trade shows, industry events, company functions, and executive travel. If you're energized by managing moving parts, solving problems on the fly, and delivering unforgettable experiences, this is the role for you!

What You'll Be Doing:

You'll be the ultimate behind-the-scenes powerhouse, ensuring every event, trip, and detail runs flawlessly. From curating exciting offsite experiences to managing tradeshow and sponsorships engagement, you'll keep operations smooth, and communications sharp.

Mission Critical Responsibilities:

Own the process : Plan, coordinate, and execute all aspects of events from start to finish — your touch will be on every detail. Be the hub : Manage registration, samples, Point-of-Sale materials, and event payments with precision. Collaborate and create : Work closely with marketing to craft engaging event materials, presentations, and reports. Stay organized : Maintain efficient online systems for easy access to event details. Be the calm in the storm : Provide on-site support at events, swiftly handling inquiries and solving last-minute challenges. Master communication : Manage heavy email correspondence to keep planning seamless and travel running smoothly. Coordinate executive travel : Book flights, hotels, and rental cars — and make sure every trip is effortless. Support sales teams : Keep "work-with" schedules updated and ensure smooth manufacturer coordination.

Bonus Responsibilities:

Answer and direct incoming calls like a pro. Manage shipping and receiving with carriers like FedEx, UPS, and USPS. Crunch numbers and generate reports to keep our projects moving forward. What You Bring to the

Table:

High school diploma required; a degree in business, marketing, or a related field is preferred. 5+ years of hands-on experience in event and travel coordination. Administrative experience? Even better. Familiarity with food brokers or distributors? That's a major plus. Excel and Outlook wizardry. CRM system experience.

You'll Thrive Here If You Are:

Self-motivated, forward-thinking, and always a few steps ahead. Bold and confident — not afraid to chase down the details. Meticulously organized and obsessed with the fine print. Positive, collaborative, and ready to work with every part of the team. A great communicator at every level. Independent and adaptable in a fast-paced environment. Discrete and trustworthy with sensitive information. Ready to bring your energy and expertise to a team that values innovation, precision, and passion? Apply now and be the driving force behind events that make an impact!

Job Type:

Full-time Pay:

$60,000.00 - $65,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

Event planning: 3 years (Required) Ability to

Commute:

Palm Harbor, FL 34683 (Preferred)

Work Location:

In person