Event Coordinator Diocese of Joliet

• 4.1 Crest Hill, IL Job Details Full-time $50,000
• $56,000 a year 4 hours ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Pension plan Vision insurance 403(b) Life insurance Qualifications VLOOKUP function Microsoft Outlook Interpersonal skills Customer service Employee relationship building High school diploma or GED Photo editing Bachelor's degree Attention to detail Non-profit experience Event customer service Video editing Stakeholder relationship building

Full Job Description Job Overview Job Title:

Events Coordinator Agency:

Buildings and Properties Reports To:

Director of Buildings and Properties Position:

Full-time, Benefited, Exempt

JOB SUMMARY

This position plans and coordinates Diocese of Joliet sponsored events at the Blanchette Catholic Center, the Cathedral of St. Raymond Nonnatus, and other locations throughout the Diocese. This position is responsible for organizing and executing diocesan-wide events such as meetings, seminars, speaker engagements, retreats, convocations, lunches, dinners, and the non-liturgical portions of Cathedral events. This position reports directly to the Director of Buildings and Properties and will work closely with other diocesan offices, including but not limited to the Office of the Bishop, Communications Office, Development Office, Office of Divine Worship, Catholic Schools Office, Department of Catechesis and Evangelization, Finance Department, and Information Technology. The individual must be skilled at building relationships and able to relate to individuals at all levels within/outside the organization. The individual must be sensitive to organizational, and department needs, employee goodwill and the overarching mission of the Catholic Church.

DUTIES & RESPONSIBILITIES

• Responsible for all aspects of events from planning through execution including but not limited to invitations, speaker scheduling, transportation and hotel arrangements, event registration, catering, decorations, musicians, technology, event set-up and take-down, security, using Microsoft Forms or other technology as appropriate.
• Provide recommendations based on experience and relevant circumstances and a documented plan for events that includes event details, accountability, and timeline.
• Adhere to event budgets.
• Manage and attend events and address potential problems that may arise.
• Maintain a working knowledge of the complex needs of a wide variety of events.
• Work effectively as a team member to cover every aspect of the event.
• Promote and market activities (social media, direct mail/e-mail, etc.), collaborating closely with the communications department.
• Manage contact lists and files for all special events.
• Maintain a master database with information related to each event.
• Manage a calendar of in-person events to ensure proper spacing of events.
• Manage facility events calendar and approve room usage requests to ensure availability and proper room setup.
• Work closely with department staff teams to ensure that events meet their expectations.
• Stay current on latest technological advances in communication and best practices in event management.

QUALIFICATIONS

• High school diploma or equivalent required.
• Bachelor's degree in Business Management, Event Planning, Marketing, or related degree preferred.
• 1-3 yrs. event planning & management experience, particularly with non-profit organizations; volunteer experience will be considered.
• Advanced skills with Microsoft Applications including Outlook, Excel (V-Lookup/Formulas), PowerPoint, Social Media platforms, photo/video editing, and other Web based applications, required.
• Bilingual
• preferred

OTHER DUTIES AND RESPONSIBILITIES

• Must support the mission, philosophy, objectives and policies of the Catholic Church and the Diocese of Joliet.
• Handle other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES WHICH MAY BE REPRESENTATIVE, BUT NOT ALL-INCLUSIVE OF THOSE ASSOCIATED WITH THIS POSITION

Exemplify leadership skills including self

• motivation and self-starter.

Good time management, prioritization, execution to meet deadlines and established goals. Excellent interpersonal skills, ability to relate to people at all levels within an organization. Innovative, creative and ability to propose enhancements/changes to existing processes. Customer service centric focus (internal and external). Good listening skills, attentively and patiently listens to others. Work well under pressure. Attention to details, good judgement, problem solver. Neat and professional in appearance. Excellent written communication skills; professional aptitude for proofing and editing, confident speaking in public, or group settings. Ensures that safety is a priority at all events and proactively reports any situations. Proficient with Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook). Strong design software skills in Canva, Adobe, or related software. A good Catholic theology formation including a passion for sharing/teaching the Catholic faith. Genuinely support and work with others in a Catholic environment.

SALARY RANGE

Salary range is $50,000

• $56,000 annual, depending on experience and education.

BENEFITS

We offer a competitive benefits package that includes:

• Medical, Dental, Vision Insurance, Basic Life and AD & D, Long-Term Disability Insurance, Flexible Spending Accounts, Defined Pension Plan funded by Diocese of Joliet, 403(b) Retirement Plan, Paid Personal Leave Days, and Paid Holidays based on holiday schedule approved for Blanchette Catholic Center.
• Voluntary benefits of Short-Term Disability, Critical Illness, Accident, Hospital Indemnity, and Permanent Life Insurance.

WORKING CONDITIONS

• This is a full-time benefited exempt position.
• Normal work schedule is Monday
• Thursday, 8:00 a.m.
• 4:30 p.m. and Friday, 8:00 a.m.
• 1:30 p.m.
• This position requires some travel throughout the Diocese of Joliet and may entail evening and weekend activity.
• Flexibility of schedule and reliable transportation are required.

General office conditions. To apply for this outstanding opportunity, please send a cover letter and resume to . Please reference Events Coordinator in the subject line of your email. No phone calls, please!

Pay:

$50,000.00

• $56,000.

00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person