Events Coordinator - Temporary

Events Coordinator - Temporary

Company:

Harvard Divinity School

Job Location:

Cambridge, Massachusetts

Category:

Conference and Events Administration

Type:

Full-Time

Email:

cswr@hds.harvard.edu The Temporary Events Coordinator provides administrative and logistical support for the Center for the Study of World Religions' events

and programs. Working with Center staff, speakers, vendors, and Harvard partners, the Coordinator helps organize event arrangements,

supports on-site execution, and completes related administrative and financial tasks. This is a temporary, 60-day position from date of

hire. Please send resume and cover letter to cswr@hds.harvard.edu. This is a termporary,

non-benefited, full-time, 35 hour a week position. Typical Duties and Responsibilities Coordinate event

logistics, including scheduling, registration, catering, audiovisual services, facilities, accessibility, materials, room setup, and

breakdown.

Communicate logistical information to speakers, participants, vendors, and Harvard colleagues.

Arrange guest

travel and accommodations as needed.

Assist with invoices, reimbursements, and event expense documentation.

Prepare and

distribute event information and promotional materials.

Update event listings and other approved website or social-media

content.

Schedule and provide day-to-day direction to student event assistants.

Provide on-site support and respond to

event-related needs.

Maintain event calendars, registration information, attendance records, and planning documents.

Perform

other event-related duties as assigned. Basic Qualifications At least two years of relevant experience in

event coordination, administration, hospitality, or a related area. Education beyond high school may count toward experience in accordance

with Harvard guidelines.

Experience supporting events involving multiple participants, deadlines, and logistical

requirements.

Ability to work occasional evenings and weekends as required. Additional Qualifications Strong organizational, communication, and customer-service skills.

Ability to manage multiple tasks, meet deadlines, and respond

effectively to changing needs.

Demonstrated attention to detail, sound judgment, and ability to work independently with appropriate

guidance.

Proficiency with Microsoft Office and ability to learn event-registration, financial, web, and related

systems.

Experience in higher education or public programming preferred. Physical Requirements Ability

to lift and move event materials weighing up to 25 pounds. HigherEd360 is part of the HigherEdJobs network.