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MIT Technology Licensing Office

Events Planning Assistant

Entry-Level JobVerifiedNo experience needed
Pay: Not specified
Posted: 4 weeks ago
Location: Cambridge, MA (Onsite)
Last Updated: 14 hours ago
Hours: Full-Time
Expires: 11/9/2026
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Job Description

EVENTS PLANNING ASSISTANT
, Biology , supports Biology Headquarters (HQ) in planning, coordinating, and executing a diverse portfolio of departmental events and administrative activities. Reporting to the Program & Project Administrator, the position works closely with Biology leadership, faculty, staff, donors, sponsors, vendors, and campus partners. The role manages the full lifecycle of professional, community-building, and development events, including retreats, symposia, Visiting Committee, celebrations, staff events, alumni programs, and donor engagements. Responsibilities include budgeting and financial reconciliation; venue, catering, AV, and technology coordination; advertising and registration; speaker and guest communications; vendor management; event materials and gifts; on-site logistics; and post-event follow-up. Provides high-touch support for executive and donor events, coordinating complex schedules, private dining, customized materials and gifts, and multi-stakeholder logistics. The position also supports travel arrangements, purchase orders, contracts, room reservations, and departmental calendars and planning timelines. The full job description is available, here: https://acrobat.adobe.
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