Requisition

ID 122467

Date Created September 11, 2026 Job Family Communications, Marketing & Events Job Subfamily Events Job Function Development and Alumni Relations Exempt Status Non-Exempt Shift Type Full Time Schedule Monday

•Friday, 8:30am

•5pm Worksite 07-

MD:

Peabody Institute Work Modality Hybrid:

On-site 60-89% of hours worked (

Ex:

3-4 out of 5 days/week) The Senior Events Coordinator is responsible for supporting the planning and execution of special events that strengthen engagement with donors, volunteers, alumni, students, parents, faculty, and staff of the Johns Hopkins Peabody Institute. Reporting to the Director of Development, this role helps to manage events of varying scale from initial planning through execution and post-event evaluation. Working closely with Peabody leadership, Development and Alumni Relations, Marketing and Communications, and other departments, the Sr. Events Coordinator ensures that each event supports departmental goals and is tailored to the needs and interests of its intended audience. The successful candidate will be proactive, highly organized, and able to exercise sound judgment while building strong, collaborative relationships across the organization. The Sr. Events Coordinator is responsible for overseeing events, meetings and other activities. Specific responsibilities include supporting the front-end meeting and event planning process. This role will plan, organize and execute events. Responsible for overall coordination of small to large scale events. This position works with leadership to understand departmental needs and tailor events accordingly.

On-Site Event Planning:

Create event floor plan and room layout and supervise the execution of the physical appearance of the facility and the set-up. Utilize Cvent Event Diagramming, 25Live and/or other event planning system to share custom room layouts, enter room reservations, AV equipment and room setup. Provide direct support and coordination for meetings, seminars, conferences, retreats, events and activities throughout the facility. Ensure proper implementation of policies and procedures. Proactively collaborate with the operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at all meetings and events. Collaborate with event organizers to manage logistics with vendors, including catering orders, event rentals, catering setup and clean up and certificate of insurances to ensure adherence to event space policies and guidelines. Identification of preferred vendors for catering. Work collaboratively with the Green Team to create green, "no-waste" events. Maintain preferred vendor list for departmental and student use. Submit Loading Dock Requests for external vendors. Provide guidance and direct event organizers on how and when to submit guest lists to the appropriate event space contacts. May work with security to identify day-of event security needs. Collaborate with Facilities leadership or staff to ensure porter coverage for events. May provide event signage, crowd control ropes, recycling and trash bins, ancillary items, as determined by event guidelines. Coordinate and manage deliveries of required materials and equipment for events. Coordinate with IT to identify technical needs for event and schedule accordingly. Collaborate with stakeholders and IT to drive continuous improvement. Coordinate with Johns Hopkin affiliates and external users to provide facility information, tours and pricing on space rental and concierge their event needs. May coordinate parking passes. Prepare and process room rental and parking invoices.

Virtual Event Support:

Ensure virtual and hybrid event reservations are consistently entered into 25Live. Assign tasks & manage progress as project manager. Evaluate, and in some instances, develop detailed event run-of-show. Consult with event hosts to implement comprehensive virtual event design strategy Manage virtual event platform for VIP events. Research current virtual and hybrid event trends. Maintain technical knowledge of Zoom Meetings and Zoom Webinar, remaining up to date on current updates and expected changes. Collaborate with Marketing & Communications to design event microsite and/or landing page, accounting for event templates and registration needs, virtual backgrounds, and other branding materials. Share access to virtual event recordings post-event. Conduct briefings with external guest speakers in partnership with event host. Oversee event tech dry run/rehearsal with event host. Train event hosts on proper use of virtual and hybrid event platform, with primary focus on Zoom Meetings and Zoom Webinar. Evaluate training process and customer satisfaction. Update best practices for virtual and hybrid events for continuous improvement. Track event attendance and attrition rates.

Administrative Duties:

Conduct new hire tours and visitor tours of the facility. Generate reports and invoices. Other duties as requested. Minimum Qualifications High school diploma or graduation equivalent. Five years of related experience. Experience in coordinating events in a higher education or comparable setting. Due to alcohol service at some events, must be at least 21 years of age. Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Bachelor's degree. Administrative experience in higher education. Experience using 25 Live/College Net scheduling software Technical qualifications or specialized certifications: Familiarity with Eventbrite, Social Tables and Bananatag or other related event platforms. Detailed knowledge of Zoom Meetings & Zoom Webinars with ability to oversee technical components of hosting events in the Zoom platform.

Technical Skills and Expected Level of Proficiency:

Event Catering:

Developing Event Planning:

Developing Invoicing:

Developing Project Planning:

Developing Site Selection:

Developing Timelines:

Developing Vendor Contracts:

Developing Vendor Relationship Management:

Developing Specific physical requirements for the job: Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics Occasionally lifting and carrying objects weighing 30 lbs. or less Occasionally pushing and pulling objects weighing 50 lbs. or less

Classified Title:

Sr. Events Coordinator Job Posting Title (Working Title): Sr.

Events Coordinator Role/Level/Range:

ATO 37.5/03/OF

Starting Salary Range:

Minimum:

$42,510

•

Maximum:

$73,710 (targeted salary: $56,000; commensurate with experience) Employee group:

Full Time Schedule:

Monday

•Friday, 8:30am

•5pm

FLSA Status:

Non-Exempt Location:

Peabody Institute Department name: 10001008-Development Personnel area: Peabody Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula:

30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law https:

//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.