Duties/Responsibilities Event Coordination:

Coordinate all aspects of the event, from planning, logistics, and execution. This includes venue set-up, catering arrangements, audiovisual setup, and attendee accommodations. This includes creating and releasing tickets and room blocks. Plan and facilitate weekly catering meetings with the Hospitality team.

Administrative Support:

Manage event orders, maintain records of bookings, handling payments, and preparing event documentation. Processing invoices and tip sheets in three to five business days.

Vendor Management:

Coordinating with Hospitality Team for services like catering, decorations, and needed equipment. Serve as onsite point of contact for any outside vendors contracted by group for event needs (i.e. A/V, Rentals) Ensure that events meet legal, safety, and health requirements and regulations; obtain necessary permits from fire, police, and health departments. Develop and maintain current list of available venues, services, and pricing options to support sales representatives.

Communication:

Acting as primary point of contact for booked events, communicating with group contact, and managing event-related correspondence. Create, update, and distribute banquet events orders. Receive and screen telephone calls and visitors, and provide routine information regarding events, operations, policies, and procedures. Accurately maintain the master event calendar and distribute it in a timely manner.

Budget Management:

Assisting with tracking expenses and managing budgets outlined in group contracts

On-site Support:

Providing on-site assistance during events, ensuring smooth operations, and addressing any issues that may arise. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Requirements Skills and Qualifications Organizational Skills

Excellent organizational skills to manage multiple tasks, prioritize effectively, and meet deadlines Communication Skills
Strong written and verbal communication skills for interacting with clients and adapt to changing situations Problem-Solving Skills
Ability to troubleshoot issues, resolve problems independently, and adapt to changing situations Attention to Detail
Meticulous attention to detail to ensure accuracy in event planning and execution Teamwork
Ability to work effectively as part of a team and collaborate with others Event Planning Experience
Experience in event planning or event coordination preferred Software Proficiency
Familiarity with event management software and Microsoft Office Suite Required Education and Experience Knowledge of Group Markets, Food and Beverage, Lodging and/or hospitality industry High school diploma required, bachelor's degree in business administration, Hospitality Management, and Communications or related field preferre Minimum of three (3) years' experience in a clerical or administrative position; or an equivalent combination of education and experience Supervisory Responsibilities•none Work Environment This position is in an office environment.

Evenings, weekends, and holidays required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Prolonged periods of sitting at a desk and working on a computer. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to lift 30 lbs. at times. Ability to remain calm under pressure and deal with unexpected situations. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., this position regularly requires long hours and weekend work. 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