Position Summary We're looking for a dependable, detail-oriented Office and Events Manager to keep our facilities and office running smoothly. The Office and Events Manager will oversee day-to-day operations and facilities, manage vendor and facility relationships, support the basic office IT infrastructure, lead the planning and execution of office-related events; including guest organizations in our space, and ensure the team has what it needs to do great work. The ideal candidate is a proactive problem-solver with exceptional organizational skills, has the ability to wear many hats, enjoy creating a warm and inviting atmosphere, a collaborative spirit, and a genuine commitment to the foundation's mission. Given the nature of work in the role, the Office and Events Manager is expected to be in the office four days a week. Geraldine R. Dodge Foundation is a private foundation dedicated to reducing the racial wealth gap in New Jersey. Key Responsibilities Office Operations & Management Oversee the daily operations of the office to ensure a welcoming, organized, and productive work environment. Manage relationships with building management, vendors, and service providers; coordinate maintenance, repairs, and office improvements. Maintain office environment including coordinating cleaning services and order supplies, snacks and beverages, equipment, and technology; track inventory and manage related budgets. Develop and implement office policies, procedures, and systems to improve efficiency and organizational consistency. Serve as the primary point of contact for office-related inquiries from staff and external parties. Ensure health, safety, and accessibility standards are upheld in the office environment. Shared Office Space Management Manage the foundation's shared workspace program, coordinating use of office space by partner organizations and grantees. Ensure office preparedness for on-site events. Develop and maintain agreements, policies, and schedules governing shared space usage; ensure all partners understand and adhere to guidelines. Serve as the primary liaison to partner organizations regarding space logistics, access, and any issues that arise. Coordinate meeting room reservations, shared equipment access, and common area upkeep among all workspace users. Periodically evaluate the shared space program and recommend improvements to better serve partner needs and foundation goals. Administrative & Logistical Support Plan and coordinate logistics for internal and external meetings, board and committee meetings, convenings, site visits, and foundation events, including catering, travel, A/V setup and maintenance, and materials preparation. Manage incoming and outgoing communications, including mail, phone inquiries, and general email correspondence. Maintain organized inventory of digital and physical filing systems including offsite storage and office resources. Manage onboarding logistics for staff. Support special projects and other duties as assigned by leadership. Qualifications Required 5+ years of office management, operations, or administrative experience, preferably in a nonprofit, foundation, or mission-driven organization. Demonstrated ability to manage multiple priorities, anticipate needs, and work independently with sound judgment. Strong interpersonal and communication skills; experience working with diverse stakeholders and external partners. High proficiency with Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new tools and platforms. Excellent organizational skills and attention to detail. Discretion and professionalism in handling confidential information. Commitment to the values and mission of Geraldine R. Dodge Foundation. Preferred Experience managing shared or co-working office space programs. Familiarity with event planning and logistics coordination. Background in the nonprofit sector. Work Environment & Physical Requirements This is a full-time, in-person position based at the foundation's office in Newark, New Jersey. Regular office hours are Monday-Friday, 9:00 AM-5:00 PM, with occasional flexibility for afterhours events. The role involves light physical activity including moving supplies, setting up meeting spaces, and navigating the office environment. Compensation & Benefits The Geraldine R Dodge Foundation offers a competitive compensation package commensurate with experience. Benefits include health insurance, retirement contributions, paid time off, professional development support, etc.

Salary range:

$75,000-$88,000 annually. How to Apply Please submit a resume and cover letter to jobs@grdodge.org with the subject line "Office and Events Manager Application." Applications will be reviewed on a rolling basis until the position is filled. Geraldine R. Dodge Foundation is an equal opportunity employer and values diversity in its workforce.

Pay:

$75,000.00 - $88,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Parental leave Professional development assistance Retirement plan Vision insurance

Work Location:

In person