We are looking for an experienced and service-driven Workplace Experience Coordinator - Level 2 to support day-to-day front desk and event operations in New Jersey. This is a Long-term Contract position requiring an in-person presence and the flexibility to work between two nearby office locations based on weekly business needs. The person in this role will help create a welcoming workplace for employees and visitors while ensuring meetings and on-site events are organized, supported, and executed smoothly.

Responsibilities:

• Coordinate meeting and event schedules, confirm key details in advance, and keep reservation records accurate and up to date.
• Partner with facilities, audiovisual, catering, security, janitorial, and other internal teams to prepare spaces for daily meetings and special events.
• Review upcoming event activity, identify missing information, follow up on open items, and maintain clear documentation for each program.
• Create and manage service requests such as room setups, furniture moves, porter support, and other workplace work orders tied to event needs.
• Provide on-site event support by assisting with pre-event walkthroughs, signage placement, guest direction, line flow, vendor coordination, and post-event documentation.
• Organize event files and maintain materials such as planning documents, photos, standard operating procedures, and related reference resources.
• Oversee room setup, supply delivery, and breakdown activities to ensure spaces are ready before events begin and restored afterward.
• Follow building security and emergency protocols and promptly notify the appropriate contacts when safety concerns or urgent issues arise.
• Support workplace operations at either assigned office location as directed by management, with weekly schedules adjusted to meet business demands.