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RD
ROOTS dispensary
Event Planner/Coordinator
Career Insights for Event Planner
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Based on New Jersey data
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What they do
An Event Planner coordinates promotional sales events, professional meetings and family events. Works with clients, develops event plans and budgets, finds appropriate sites, contracts for services and supplies, coordinates with on-site staff, oversees finances and assists during an event.
$57,175 / year median in New Jersey
+9% projected growth
Job Description
Overview We are seeking a dynamic and detail-oriented Event Planner/Coordinator to orchestrate a wide range of events, ensuring seamless execution from conception to completion. The ideal candidate will possess a passion for event management, exceptional organizational skills, and a proactive approach to client service. This role offers an exciting opportunity to lead diverse events, collaborate with vendors and clients, and deliver memorable experiences that exceed expectations. The successful applicant will demonstrate proficiency in managing budgets, negotiating contracts, and utilizing event management software to streamline planning processes. Willingboro resident preferred. Responsibilities Develop comprehensive event plans that align with client objectives, including venue selection, catering arrangements, entertainment, and logistics. Manage event budgets meticulously, ensuring cost-effectiveness while maintaining high standards of quality and service. Negotiate contracts with vendors, venues, caterers, and suppliers to secure favorable terms and build strong professional relationships. Coordinate all aspects of event marketing and promotion to maximize attendance and visibility through various channels. Oversee the setup, execution, and breakdown of events, ensuring all elements adhere to safety standards and client specifications. Utilize event management software and CRM systems to track planning progress, manage client communications, and maintain detailed records. Lead and supervise event staff and vendors on-site to ensure smooth operations and exceptional guest experiences. Provide excellent customer service by addressing client inquiries promptly and resolving any issues efficiently during events. Collaborate with marketing team to develop promotional materials and strategies that enhance event visibility. Ensure compliance with all contractual agreements, health regulations, and cannabis regulations throughout the planning process. Experience Proven experience in event planning or coordination within the cannabis, hospitality or related industries Strong background in managing event budgets, contracts, catering arrangements, and banquet services. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) as well as specialized event management software tools. Excellent negotiation skills Familiarity with CRM systems for client communication management and relationship building. Experience in cannabis or hospitality environments. . Strong project management skills with the ability to multitask effectively under tight deadlines while maintaining attention to detail. Exceptional communication skills for engaging with customers, vendors, team members, and guests professionally. Willingboro resident preferred. Join our team as an Event Planner/Coordinator where your expertise will transform visions into extraordinary realities—creating memorable moments that leave lasting impressions!