Administrative Assistant - Front Desk American Safety Services, Inc. Odessa, TX Job Details Full-time $17 - $22 an hour 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Customer communication In-person customer service High school diploma or GED Desktop applications Data interpretation Productivity software Office phone management Full Job Description Job description:

Overview:

Work under minimum supervision to provide advanced administrative services to executive tier employees of American Safety Services, Inc. (ASSI). Handle confidential information and engage in frequent contact with all levels of employees. Provide highly organized and detail-oriented communications concerning meetings, manage travel schedules, and emails.

Responsibilities:

Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrators assigned Schedule appointments and maintain the administrator's calendar Oversee the setup and breakdown of meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed Make travel arrangements including making flight, car and hotel reservations Answer incoming calls. Respond to routine inquiries from the public and staff and refer appropriate inquiries or concerns to administrators Compile pertinent data used to prepare various reports Prepare purchase orders and payment authorizations as directed Compile, maintain, and file all reports, records, and other documents as required. Comply with policies established by federal and state laws and regulations, and local policy Maintain confidentiality Manage expenses Follow safety protocols and emergency procedures Take, compiling and distribute meeting notes to attendees and management Perform other duties as assigned Skills /

Qualifications:

High School Diploma/GED Minimum of 5 years' related work experience Must be able to analyze complex scenarios, discern patterns, and ask clarifying questions Must possess a strong sense of urgency around deadlines Must possess strong customer service skills with excellent written and oral communication skills Ability to work cooperatively with co-workers Excellent interpersonal skills Proficient in the use of MS Office applications including Word, Excel, and PowerPoint, and web-based/internet software Detail oriented Excellent telephone and organizational skills

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person