HR/AP Assistant for Assisted Living Community

Job DescriptionJob Description Human Resources Assistant/Accounts Payable Location:

Sarasota, FL Status:

Full Time 30-40 hours

M-F Department:

Human Resources Reports To:

Human Resources Manager Job Summary:

We are seeking a detail-oriented and proactive Human Resources Assistant/Accounts Payable to support our HR Department. This position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to payroll, employee management and financial transactions. The ideal candidate will possess assisted living/memory care administrative experience, strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy.

Key Responsibilities:

• Human Resources:

• Assist with onboarding new employees, coordinating training and orientation schedules, and ensuring a smooth transition into the company.
• Maintain employee records, payroll processing, and time and attendance program, ensuring data integrity and updating HR databases as required.
• Support employee engagement and fill in at front desks to cover breaks, days off, etc.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist in all other tasks as directed by Human Resources Manager.

• Accounts Payable Duties:

• Process vendor invoices and monthly AMEX accounts in a timely manner.
• Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary.
• Assist in maintaining accurate records of accounts payable transactions and vendor communications.
• Prepare weekly and monthly financial reports related to accounts payable activities.
• Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions.
• Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships.

Qualifications:

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Previous experience in HR and/or accounts payable or similar roles is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Time and Attendance and Point Click Care software and familiarity with HRIS and accounting software.
• Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A team player with a positive attitude and a willingness to learn.

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• A collaborative and inclusive work environment
• How to

Apply:

• We are an equal opportunity employer and welcome applications from candidates of all backgrounds.

We look forward to meeting you! A Level 2 Background Screening will be required.

https:

//info.flclearinghouse.com