We are seeking a detail-oriented Payroll & Benefits Administrator to manage biweekly payroll and employee benefits across companies. This role partners with employees, Human Resources, Finance, payroll providers, brokers, carriers and retirement-plan administrators to ensure accurate processing, timely filings and regulatory compliance

Key Responsibilities:

Payroll Administration

• Process and reconcile biweekly payroll for multiple entities, including time records, PTO, bonuses, deductions and employee changes.
• Process new hires, transfers, leaves, terminations and final payments.
• Maintain payroll records and respond to employee questions, wage verifications, tax notices and unemployment requests.
• Coordinate payroll funding, reports and quarter-end and year-end activities with Finance and the payroll provide Benefits, Retirement and Insurance Administration
• Administer medical insurance, retirement and pension plans, COBRA, enrollments, changes, terminations and employee inquiries.
• Serve as the primary contact for employees, benefits brokers, insurance carriers and plan administrators.
• Prepare and reconcile pension contribution worksheets, employee deductions, employer contributions and census data for each payroll period.
• Submit contribution files on time; investigate and correct missing or inaccurate pension contributions.
• Prepare annual workers' compensation and statutory disability payroll worksheets, employee classifications and supporting records.
• Coordinate insurance renewals, annual filings and premium audits with brokers, carriers, accountants and auditors.
• Reconcile benefit invoices, payroll deductions and insurance data and maintain complete audit records Leave, Disability and Workers' Compensation
• Administer FMLA, New York Paid Family Leave, statutory disability and workers' compensation claims.
• Provide required forms and notices, track deadlines and documentation, and coordinate payroll, benefits and return-to-work updates.
• Support onboarding, status changes and offboarding and provide timely, confidential employee service Compliance and Reporting
• Maintain accurate payroll, benefit, leave and insurance records, calendars and checklists.
• Prepare required reports, notices and supporting documents for audits and government or carrier requests.
• Ensure contributions, filings and annual reports are submitted accurately and on time; promptly escalate compliance concerns. Qualifications
• Bachelor's degree in Human Resources, Business Administration, Accounting or a related field preferred.
• At least 2 years of hands-on payroll and benefits administration experience.
• Experience with health insurance, pension contributions, workers' compensation, disability and employee leave administration.
• Knowledge of applicable New York payroll and benefits laws, including Paid Family Leave and statutory disability requirements.
• Experience working with payroll providers, brokers, carriers and retirement-plan administrators.
• Strong Excel skills, including formulas, lookups and reconciliations; Fingercheck or similar HRIS experience preferred.
• Strong accuracy, organization, confidentiality and follow-through; professional English and Chinese communication required.

Benefits:

Paid holidays Paid vacation and sick time Health insurance 401(k) / retirement plan Professional office environment Monday to Friday schedule

Work Location:

In person,

Flushing, New York Job Type:

Full-time Pay:

$55,000.00 - $70,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Experience:

Payroll:

2 years (Required)

Benefits Administration:

2 years (Required)

Language:

Chinese (Preferred)

Work Location:

In person