A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
Costa Mesa, CA Job Details Full-time $55,000 - $65,000 a year 16 hours ago Qualifications Confidential information handling Administrative experience Clerical experience Productivity software Associate's degree
Technical Proficiency Full Job Description Job Title:
HR Assistant / Coordinator This role requires frequent interaction with East Coast stakeholders and an early work schedule to align with Eastern Time.
Work Schedule:
Monday-Friday, 6:00 AM - 3:00 PM (1-hour lunch break)
Location:
Costa Mesa, CA Work Style:
ON-SITE・
Hybrid Salary Range:
$60,000 - $65,000 (base) Job Summary The HR Assistant / Coordinator supports the Human Resources department by performing a wide range of HR and administrative functions to ensure efficient and effective operations. This role may be shared among multiple administrative staff, with responsibilities rotated as part of cross-training initiatives or adjusted based on team needs and business demands. Duties and Responsibilities Maintain accurate, up-to-date, and confidential employee records, files, and HR documentation. Ensure compliance with company policies, internal controls, and audit requirements. Respond to employee inquiries regarding company policies, benefits, and hiring processes. Provide general clerical and administrative support to the HR department, including preparing reports for Accounting and other departments as requested. Administer payroll functions, including processing payroll, addressing employee questions, correcting errors, and distributing checks. Manage and maintain the company vehicle leasing program, including vehicle ordering, registration, and coordination of accident or insurance-related matters. Administer employee benefits, leave programs, OSHA requirements, and federal compliance postings across all locations. Perform general administrative duties such as answering the company switchboard, handling incoming and outgoing mail and packages, managing office supplies, addressing facility-related issues, and supporting company events and visitors. Prepare or assist with mandatory and non-mandatory training programs and create internal training and educational materials. Support recruitment activities and assist with new hire onboarding and orientation. Serve as a liaison between the company and external vendors, including benefits providers such as health, disability, and retirement plan administrators. Perform other duties as assigned. Required Skills and Abilities Excellent verbal and written communication skills. Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism, discretion, and tact. Exceptional organizational skills and strong attention to detail. Ability to thrive in a fast-paced and occasionally high-pressure environment. Proficiency in Microsoft Office Suite or similar software. Proficiency with, or the ability to quickly learn, payroll systems, HRIS platforms, and related applications. Education and Experience Associate's degree in a related field required. 2-3 years of experience as an HR Assistant or HR Coordinator, including payroll and benefits administration. 1-3 years of experience as an Administrative Assistant required. Experience with ADP is preferred but not required.
