LEGAL ADMINISTRATIVE ASSISTANT / HR COMPLIANCE ASSISTANT

Pay:

$23.00 per hour

Employment Type:

Full-Time

POSITION OVERVIEW

We are seeking a detail-oriented and highly organized Legal Administrative Assistant / HR Compliance Assistant to support our Legal and Human Resources functions. This position is primarily focused on providing administrative support to the Legal Department while also maintaining accurate and confidential employee records and assisting with HR documentation and compliance-related matters. The ideal candidate will be comfortable handling confidential information, communicating professionally with attorneys, clients, managers, and employees, and maintaining a high level of accuracy when preparing and processing legal and personnel documentation.

LEGAL ADMINISTRATIVE RESPONSIBILITIES

Prepare, create, and send change orders to clients. Coordinate with Project Managers to prepare and send finance contracts to clients through Adobe Sign. Assist the Legal Department with email correspondence involving attorneys, clients, and internal personnel. Maintain organized records of legal correspondence, contracts, and related documentation. Assist with administrative tasks and document preparation for the Legal Department. Ensure documents are prepared accurately, professionally, and in a timely manner. Handle confidential and sensitive information with discretion.

HR & EMPLOYEE RECORDS RESPONSIBILITIES

Update and maintain personnel files and employee records . Assist with employee files and terminations at the office. Receive and file disciplinary documentation and write-ups received from the Fontana and Palm Desert offices . Assist supervisors and management with appropriate documentation and professional verbiage for verbal warnings, written warnings, and termination documentation . Process and respond to administrative documentation related to FTB matters and unemployment claims . Assist with Workers' Compensation claims and related documentation. Maintain confidentiality of employee, legal, and company information.

QUALIFICATIONS

Previous experience in legal administration, HR administration, compliance, office administration, or a related field preferred. Strong written and verbal communication skills. Excellent attention to detail and organizational skills. Ability to handle confidential and sensitive information professionally. Comfortable working with attorneys, clients, management, supervisors, and employees. Proficiency with standard office software and electronic document/signature platforms such as Adobe Sign . Ability to prioritize multiple tasks and meet deadlines in a fast-paced office environment. Strong judgment and professionalism when handling personnel and legal documentation.

COMPENSATION & BENEFITS

$23.00 per hour

Sick Leave:

80 hours of sick leave provided after completion of the 90-day probationary period and accrued in accordance with applicable California law and company policy.

IDEAL CANDIDATE

The ideal candidate is someone who enjoys legal and administrative work , has strong attention to detail, and can confidently manage confidential employee documentation while providing dependable administrative support to the Legal Department. This role requires someone who can effectively balance legal administrative responsibilities with ongoing HR recordkeeping and employee-file management while maintaining professionalism, accuracy, and confidentiality.

Pay:

From $23.00 per hour Expected hours: 40.0 per week

Work Location:

In person