Overseas General Clerk (HR / Administration / Finance)

Overseas General Clerk (HR / Administration / Finance) Ontario, CA Job Details Full-time $4,500 - $6,500 a month 11 hours ago Benefits Health insurance Qualifications Associate's degree in accounting Mandarin Employee onboarding Accounting systems Microsoft Excel Payroll tax Healthcare benefits management Financial reporting Bachelor's degree in finance Employment law Associate's degree in Business Administration HR legal compliance English Associate's degree in finance Mid-level Xero Bachelor's degree in business administration Finance Administrative experience Personnel records management Invoice payment processing Financial record maintenance Vendor relationship management QuickBooks Contracts Accounting and finance experience Intellectual property law HRIS Equipment maintenance Business Administration Productivity software Office management Human Resources Facility security systems Bachelor's degree in accounting Cybersecurity Onboarding process management Business Associate's degree 2 years Accounting Procurement management Bank reconciliation Payroll processing California labor law Financial compliance

Full Job Description Job Title:

Overseas General Clerk (HR / Administration / Finance)

Location:

1945 S Grove Ave, Ontario, CA 91761 (Greater Los Angeles Area)

Employment Type:

Full-Time, On-site Language requirements: Proficiency in Chinese, fluent in Mandarin About the

Role:

We are seeking a highly organized, detail-oriented, and proactive Overseas General Clerk to serve as the operational linchpin for our expanding U.S. office in the Greater Los Angeles area. This multifaceted role uniquely integrates the core functions of Human Resources, Office Administration, and Financial Bookkeeping, making you the vital link between our local operations and our China headquarters. The ideal candidate will be a trustworthy professional who thrives in a dynamic, cross-cultural environment and is capable of managing diverse responsibilities with precision and discretion.

Key Responsibilities:

Human Resources & Personnel Management:

Maintain accurate and confidential employee records, including personal files, contracts, and immigration/work authorization documentation.

Administer the full payroll cycle:

oversee attendance tracking, calculate wages, process disbursements, and ensure compliance with local wage and hour laws. Manage employee benefits programs, including health insurance enrollment, premium payments, and related inquiries. Facilitate smooth onboarding and offboarding processes and serve as the primary local contact for HR-related questions. Act as the key liaison with headquarters in China, providing timely and regular updates on staff status, team dynamics, and operational developments.

Administration & Office Operations:

Oversee general office management, including procurement of supplies, equipment maintenance, and vendor relations. Manage office security systems, including alarm monitoring and access control protocols. Administer intellectual property records, such as trademark registrations and renewals, in compliance with U.S. regulations. Coordinate with IT service providers for network management, cybersecurity, and software support. Handle additional administrative tasks as directed by management.

Finance & Bookkeeping:

Process accounts payable accurately and timely, including vendor invoices, utility bills, and operational expenses. Perform basic bookkeeping duties, including bank reconciliations, petty cash management, and financial record-keeping. Assist with tax preparation support and ensure adherence to local, state, and federal financial regulations. Help maintain precise financial records and contribute to periodic financial reporting. Requirements (Must-Have): Minimum 2-3 years of hands-on experience in a combined role involving office administration, HR support, and/or bookkeeping. Full professional proficiency in English (written and spoken). Proficiency in Mandarin Chinese is a significant advantage for seamless communication with our headquarters. Demonstrable familiarity with Los Angeles/California labor laws, wage structures, and employment regulations. Proven experience in payroll processing, basic accounting principles, and HRIS/record management. High proficiency in Microsoft Office Suite (especially Excel) and experience with accounting software (e.g., QuickBooks, Xero). Exceptional organizational skills, meticulous attention to detail, and a strong commitment to confidentiality and data integrity. A proactive, solution-oriented mindset, with the ability to work independently and adapt in a cross-cultural business setting. Preferred Qualifications (Nice-to-Have): An Associate or Bachelor's degree in Business Administration, Human Resources, Accounting, Finance, or a related field. Prior experience working in an international corporation or a Sino-U.S. business context. Specific knowledge of U.S. payroll tax requirements, 1099/W-2 processing, and California compliance standards.

What We Offer:

A competitive compensation and benefits package commensurate with experience. The opportunity to be a foundational member of a growing international team with significant visibility and impact. A dynamic, varied role with direct responsibility for critical operations. A supportive work environment that values initiative and professional growth. Responsible for exhibition materials preparation.

In charge of preparing materials for trade shows and exhibitions. How to

Apply:

If you are a reliable multitasker ready to take on a central role in our overseas operations, we encourage you to apply. Please submit your résumé (CV) and a concise cover letter outlining your relevant experience to: Ms.

Wu Cuixia Email:

Please use the email subject line: "Application for Overseas General Clerk - [Your Full Name]" We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. 职位类型：全职 薪资： $4,500.00至$6,500.00（每月 ） 福利: Health insurance

Work Location:

现场办公