HR Administrative Coordinator Ultimate Staffing Services - 3.8 Pasadena, CA Job Details Contract $22 - $26 an hour 18 hours ago Qualifications Data integrity assurance Employee onboarding Correspondence management Confidential information handling Microsoft Excel Office activity coordination Microsoft Outlook Process audits HR communication Operations coordination Talent acquisition platforms Regulatory compliance Associate's degree in Business Administration ATS HR legal compliance Employee retention Mid-level Data summary reports Administrative experience Employee data management Internal employee customer service Data management Human Resource Management HR compliance Calendar management Compliance documentation Microsoft Teams New hire orientation Business Administration Events management Full Job Description Human Resources Administrative Coordinator Position Summary The Human Resources Administrative Coordinator provides administrative and operational support to the Human Resources department. This role is responsible for coordinating HR processes, maintaining employee records, assisting with recruitment and onboarding activities, supporting employee communications, and ensuring compliance with company policies and procedures. The HR Administrative Coordinator serves as a key point of contact for employees and helps facilitate efficient day-to-day HR operations. Key Responsibilities Human Resources Administration Maintain accurate and confidential employee records and HR databases. Process and update employee information, including new hires, transfers, promotions, and terminations. Prepare and distribute HR-related documentation, correspondence, and reports. Assist with HR audits and ensure compliance with recordkeeping requirements. Respond to routine employee inquiries regarding HR policies, benefits, and procedures. Recruitment and Onboarding Coordinate job postings and support recruitment activities. Schedule candidate interviews and communicate with applicants throughout the hiring process. Assist with background checks, reference checks, and pre-employment requirements. Prepare new hire documentation and onboarding materials. Coordinate orientation programs and new employee onboarding activities. Benefits and Employee Support Assist employees with benefits enrollment and benefits-related questions. Coordinate communication regarding benefits, wellness programs, and company initiatives. Support employee recognition, engagement, and retention activities. Help organize employee events, training sessions, and HR programs. Payroll and HR Systems Support Assist with payroll processing by maintaining accurate employee data and timekeeping records. Enter and update employee information within Human Resources Information Systems (HRIS). Generate routine reports and provide data support to HR leadership. Ensure data accuracy and confidentiality across HR systems. Compliance and Policy Administration Maintain compliance with federal, state, and local employment regulations. Support the administration and communication of HR policies and procedures. Assist with documentation and reporting required for regulatory compliance. Maintain confidentiality of sensitive employee and company information. Qualifications Education Associate's degree in Human Resources, Business Administration, or a related field preferred. Equivalent combination of education and experience may be considered. Experience 1-3 years of administrative, HR, office coordination, or related experience preferred. Experience working with HRIS, applicant tracking systems, or payroll systems is a plus. Skills and Competencies Strong organizational and time management skills. Excellent verbal and written communication abilities. High attention to detail and accuracy. Ability to handle confidential and sensitive information with discretion. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Strong customer service and interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Knowledge of HR practices, employment laws, and compliance requirements is preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.