A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
Job Summary We are looking for a versatile and highly organized Business Administrator to join our team. This dual-desk role is the heartbeat of our office, bridging the gap between Finance and People Operations. On the Finance side, you will manage our purchasing groups (e.g., Avendra), any reporting and analysis, as well as customer account setup and management. In addition, you will be trained as backup for various accounting functions involved in AR, sales tax, and international shipment setup. On the People side, you will serve as our internal HR and Payroll liaison, facilitating employee compliance and payroll data in partnership with our Professional Employer Organization (PEO). This is the perfect role for a detail-oriented professional who enjoys a variety of tasks and wants a seat at the table in a growing organization. Key Responsibilities Customer Accounts, Purchasing Group, and Revenue Reports (Approx. 60%)
Customer Account Management:
Act as the primary point of contact for customer account setup and management and resolve any discrepancies.
Purchasing Group Reporting:
Compile and submit accurate monthly/quarterly reports for purchasing groups (e.g., Avendra) to ensure rebate and volume compliance.
Sales Reporting:
Pull and format sales data from our ERP to support sales leadership in forecasting and performance tracking.
Audit Support:
Maintain organized records for purchasing group inquiries and audits. People Operations & Payroll Facilitation (Approx. 40%)
Payroll Liaison:
Audit payroll system's collection of hours, apply commissions and bonuses; upload data to the PEO portal for bi-weekly processing and verify accuracy.
HR Liaison:
Serve as the first point of contact for employees regarding pay and benefits. Manage onboarding, I-9 compliance, and background checks via the PEO.
Compliance Support:
Act as the internal bridge to our PEO's certified HR professionals for any complex personnel matters, discipline, or investigations.
Records Management:
Maintain secure, confidential employee files and ensure the company remains compliant with state specific labor laws.
Qualifications, Requirements, and Desirables Experience:
2-4 years in a professional office environment, ideally in an HR, Accounting, Bookkeeping, or Office Management role.
Education:
Bachelor's degree in Accounting, HR, Business, or related field preferred.
Software Proficiency:
Intermediate skills and experience with ERP systems, MS Office, and Excel (VLOOKUPs and Pivot Tables). Familiarity with payroll/HRIS portals (e.g., CoAdvantage, ADP, Workday, or PEO-specific platforms) a plus.
Data Integrity:
Strong attention to detail to ensure that customer data and ship-to addresses are correctly mapped for accurate tax treatment.
Confidentiality:
Able to maintain the highest level of professionalism and discretion regarding sensitive employee and financial information.
Analytical Mindset:
Ability to spot discrepancies in large datasets and investigate the "why" behind the numbers.
Communication:
Exceptional verbal and written communication skills; ability to remain professional when discussing sensitive HR or billing matters.
Other Soft Skills:
Excellent interpersonal, analytical, listening, organizational, and multitasking skills. Why Join Us? This position offers a unique look at the inner workings of a business. You won't be siloed into just one department; instead, you'll be the essential link between Sales administration and People operations. By leveraging a high-tier PEO partnership, we've automated the most tedious parts of HR compliance and payroll tax filing, allowing you to focus on high-value account management and supporting our team. This is a perfect opportunity for a professional who thrives on variety, values data integrity, and wants a role where their impact is visible across the entire company every single day.
Benefits:
Medical, Dental, Vision available the first of the month after 60 days. Paid time off begins to accrue immediately. Holiday pay available after 90 days. Relaxed professional office environment.
Schedule:
Monday through Friday 8:30 am-5:00 pm, in office. Regular and reliable attendance required. Overtime as needed. To be considered for this position, please email your resume and cover letter to job@readycare.com and include in the subject "Ready2Care". Ready Care is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, genetics, or any other characteristic protected by law.
Pay:
$58,000.00 - $68,000.00 per year
Benefits:
Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Vision insurance
Education:
Bachelor's (Preferred)
Experience:
Office:
2 years (Required) ERP systems: 2 years (Preferred) Excel & data entry: 2 years (Preferred) Ability to
