A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
Job Description Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.
Position Overview:
The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.
Responsibilities General Administrative Support:
Answer and direct phone calls, take messages, and provide information to callers. Manage and maintain electronic and paper filing systems. Schedule and coordinate meetings, appointments, and conference calls. Prepare agendas, take meeting minutes, and follow up on action items. Prepare, organize, and approve payroll. Order and maintain office supplies, ensuring adequate stock levels. Maintain and organize common office areas. Assist with photocopying, scanning, and faxing. Greet and assist visitors in a professional and courteous manner.
Communication and Correspondence:
Draft and edit correspondence, emails, memos, and reports. Proofread documents for accuracy and completeness. Maintain and update contact lists and databases. Assist with the preparation of presentations and other materials.
Project Support:
Assist with various administrative tasks related to projects.
Other Duties:
Perform other administrative and clerical duties as assigned. Maintain confidentiality of sensitive information. Contribute to a positive and collaborative team environment.
Qualifications:
Gather information and prepare reports as needed. Follow up on project-related tasks and deadlines.
Skills Interpersonal Skills:
Ability to interact with individuals at all levels of the organization
Communication:
Effective written, spoken, and non-verbal communication as well as presentation skills
Customer Service:
Service-oriented mentality with a focus on exceeding expectations
Professionalism:
Maintain a positive and professional demeanor
Decision Making:
Ability to quickly make sound decisions and judgments
Proactivity:
Self-motivated with the ability to effectively prioritize projects and needs
Team Player:
Willingness to collaborate and provide support where needed to achieve outcomes
Business Ethics:
Demonstrate integrity, respect, and discretion in all business dealings
Organization:
Attention to detail and ability to effectively manage tasks in a fast-paced environment Requirements High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management, Business Administration, Education, or related field preferred. Two or more years of aviation operations, training, safety, or supervisory experience preferred. Experience coordinating employee training programs and maintaining compliance records preferred. Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred. Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
Preferred:
Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction. Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint. Must pass all airport background screening requirements and possess a valid driver's license (where applicable). What We Offer Paid time off (vacation and sick) Medical, dental, and vision insurance 401(k) with employer match Employee Assistance Program (EAP) Career development and ongoing training Health savings account Life insurance Important to Know Veterans and candidates with military experience are encouraged to apply. HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion. Who is HHS Aviation HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies. HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.
What We Do:
We provide industry-leading support services for aviation, government, healthcare, education, senior living, and resorts across the U.S. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!
