A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
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Requirements :
Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred (or equivalent work experience). Minimum of 5 years of Human Resources and Payroll experience. Minimum of 3 years of hands-on experience using Paylocity Payroll and HRIS. Experience processing payroll for multi-department or multi-location organizations. Working knowledge of federal and Florida employment laws, wage and hour regulations, payroll taxes, and benefits administration. Proficiency with Microsoft Office, especially Excel, Word, and Outlook. Organizational, communication, and time management skills. Ability to maintain strict confidentiality and exercise sound judgment. Attention to detail and accuracy. Preferred Experience in the construction industry. Experience with workers' compensation administration. SHRM-CP, PHR, FPC, or CPP certification. Knowledge of certified payroll and prevailing wage reporting.
Core Competencies Payroll Processing Paylocity HRIS & Payroll Administration Human Resources Administration Employee Relations Administration Benefits HR Compliance Payroll Tax Compliance Recruiting & Onboarding Confidentiality Organization & Time Management Problem Solving Customer Service Job Responsibilities:
Essential Duties and Responsibilities Payroll Administration Process weekly and/or bi-weekly payroll accurately and on schedule using Paylocity. Review and reconcile employee timecards, payroll deductions, reimbursements, bonuses, and payroll adjustments. Process new hires, employee status changes, promotions, salary adjustments, and terminations. Maintain payroll records and prepare payroll reports for management. Ensure compliance with federal, state, and local payroll tax regulations. Coordinate year-end payroll activities, including W-2 preparation and payroll reconciliations. Respond to employee payroll questions and resolve payroll discrepancies. Human Resources Administration Coordinate employee onboarding, orientation, and offboarding activities. Maintain accurate employee personnel files and HRIS records. Administer employee benefits enrollment, qualifying life events, and annual open enrollment. Monitor employee leave balances, PTO, FMLA, and other leave programs. Assist with recruiting activities, including posting job openings, scheduling interviews, conducting background checks, and preparing offer letters. Prepare employment verification requests and other HR documentation. Support employee engagement and recognition programs. Compliance & Employee Relations Ensure compliance with federal, state, and local employment laws and company policies. Maintain I-9 documentation, E-Verify records, and required labor law postings. Coordinate workers' compensation claims and return-to-work documentation. Assist with unemployment claims and employment verifications. Maintain employee confidentiality and safeguard sensitive personnel information. Assist management with employee relations matters and policy interpretation. Administrative Support Prepare HR metrics and payroll reports for the COO. Maintain and update the employee handbook, HR policies, and procedures. Coordinate mandatory training and compliance initiatives. Support special HR and administrative projects as assigned. Recommend process improvements to increase efficiency and enhance the employee experience.
Work Schedule :
To be discussed with the employer
Salary:
$75,000 - $85,000 yearly Method of applying : Please send resume to the following email address:hr@rapidbuildingsolutions.com
