A Human Resources Administrative Assistant supports an organization or company's HR department by performing personnel-related administrative tasks. Maintains HR records by entering new hires, transfers, terminations, employee changes, salary increases. Assists employees with benefit information and new employee setup. Schedules and tracks weekly overtime and internal staff events.
The Confidential Administrative Assistant will provide administrative support for various district human resources functions. General Position Duties Develop and assemble a variety of correspondence Answer incoming telephone calls, determine the purpose of the call and provide information directly or refer call to proper person or office Must be familiar with the district and department policies/procedures Position Duties Specific to Human Resources Assist with application processing and screening Assist with scheduling first-level, on-line screening interviews Onboard new employees Advertise job postings Update and maintain human resources webpage with relevant content and information Confidential processing of new employees (implement record checks and initial file set up) Confidential processing of worker compensation related injuries Confidential processing of unemployment claims Initiation of online employee paperwork processing (change of status forms) Coordination and completion of loan forgiveness forms Entry of various data into spreadsheets, etc. Confidential processing/monitoring of monthly drug screening for the transportation department Confidential processing of sensitive employee-related information: DOT physicals Employee record checks Reimbursements Eletronic filling of employment records Process volunteer background checks Verify employment Other duties as assigned Organizational Relationships Reports directly to the Chief Human Resources Officer and Director of Human Resources. Desired Qualifications Minimum of two years of administrative support experience required; human resources or school district experience preferred. Proficiency with Google Workspace (Docs, Sheets, Forms) and Microsoft Office Suite (Word, Excel, Outlook). Demonstrated ability to maintain confidential information and exercise sound judgment. Strong attention to detail and organizational skills. Knowledge, Skills, and Abilities Knowledge of office administration practices and human resources procedures. Knowledge of records management, data entry practices, and document retention requirements. Knowledge of applicable employment laws, district policies, and confidentiality requirements related to personnel records. Ability to maintain strict confidentiality and handle sensitive information with discretion and professionalism. Ability to organize, prioritize, and complete multiple assignments while meeting established deadlines. Ability to analyze data, prepare reports, and ensure the accuracy of employee information. Strong written, verbal, and interpersonal communication skills. Proficient in HR information systems, electronic filing systems, and database management Strong customer service skills and the ability to work effectively with employees, administrators, applicants, and the public. Ability to work independently, exercise sound judgment, and collaborate effectively as a member of the Human Resources team. Why Join Us? A supportive community dedicated to student achievement. Comprehensive benefits . Opportunities for professional development and career growth. A district that values innovation and collaboration .
Schedule:
Monday-Friday 8 hours per day; 5 days per week
Pay Structure:
Pay Grade A100: $18.22•$31.04 per hour Based on years of experience in accordance with the district salary schedule. Click here to view the full salary schedule.
Work Days:
260 days. Click here to view the full work calendars.
