HR Assistant/Administrative Coordinator

Location:

Hauppauge, NY•In‑

Person Role Schedule:

Monday-Friday, 8:00 AM•5:00

PM Salary:

$45,000•$55,000 annually, depending on experience About the Role We are looking for a friendly, organized, and detail‑oriented HR Administrative Coordinator to support the daily administrative operations of our Human Resources department. This is a great opportunity for someone early in their HR career who enjoys structured work, staying organized, and supporting a variety of HR processes in a collaborative office environment. This role works closely with HR leadership and plays an important part in keeping our HR systems, files, and schedules running smoothly. Success in this position comes from accuracy, follow‑through, and the ability to manage multiple tasks while maintaining confidentiality. What You'll Do HR Administration & Records Assist with employee file audits by reviewing files against established checklists Scan, upload, organize, and maintain physical and digital personnel records Prepare and maintain new hire and employee personnel folders Track documentation and follow up on missing or incomplete items Benefits & Vendor Support Serve as a point of contact between HR and benefits administrators, insurance providers, and external vendors Help coordinate benefits‑related documentation and administrative follow‑up Maintain accurate benefits records and files Recruiting & Onboarding Support Post approved job openings to designated job boards Conduct initial phone screens using provided guidelines Coordinate interview scheduling and candidate communications Support onboarding logistics and new hire paperwork Employee Programs & Scheduling Help coordinate performance review timelines and prepare supporting materials Schedule and track 30/60/90‑day employee check‑ins Assist with general HR calendars, reminders, and tracking Office & Compliance Support Work with team to keep employee birthday and anniversary boards up to date Maintain required labor law posters and internal job posting boards Support HR projects and administrative tasks as needed What We're Looking For Associate's or Bachelor's degree in Human Resources or a related field OR approximately 1 year of experience in an HR administrative or support role Strong attention to detail and excellent organizational skills Comfortable working with both paper files and digital systems Professional and approachable communication style Ability to handle confidential information with discretion Proficiency in Microsoft Office Experience with HR systems is a plus, specifically BambooHR What We Offer Competitive salary based on experience Comprehensive benefits package, including: Health insurance Dental, vision, and life insurance 401(k) with company match Generous paid time off (PTO) A stable, full‑time in‑office role with consistent hours Supportive leadership and an opportunity to grow foundational HR skills Work Environment This role is based full‑time in our corporate office in Hauppauge, NY and involves hands‑on administrative work and regular collaboration with staff across the organization. This is NOT a remote or hybrid position.