Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry's most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer. Flight Operations Assistant Bedford, MA On behalf of our external client, we are seeking a Flight Operations Assistant to join their busy Part 91 flight department based in Bedford, MA. Reporting directly to the Manager of Flight Operations, the Flight Operations Assistant will work closely with the Flight Operations Coordinator and Company executives to support the department's day-to-day operations. The position requires excellent organization, attention to detail, discretion, communications skills, and the ability to manage multiple priorities in a fast-paced environment where schedules can change with little notice. Duties Schedule Company aircraft to support travel for executives
Coordinate changes in the itinerary or passenger manifest
Confirm ground transportation for each flight
Ensure that passengers have current passports and visas required for international travel
Confirm crew availability
Provide ongoing liaison with executive assistants regarding jet availability and flight activity
Flight-follow aircraft during normal business hours
Formulate contingency plans for mechanical and weather delays
Participate in all flight scheduling meetings
Report on potential scheduling conflicts to the Manager of Flight Operations
Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays
Request quotes for charter aircraft if Company aircraft are all in use
Manage charter trips once booked
Generate flight reports
Assist in reviewing monthly billing for trip and aircraft expenses
Assist in coding each flight to the correct billing entity
Maintain and update the Aircraft Emergency Response Plan
Perform administrative duties for other departments if needed Qualifications/Requirements Detail-oriented, with the ability to function well under pressure
Fast response times to last-minute jet requests and trip changes are required
Strong ability to multitask
Capacity to adapt to a challenging, fast-moving environment with changing priorities
Ability to communicate effectively
Experience with aircraft scheduling/dispatch/charter operations preferred
Proficiency in Microsoft Office Suite required Benefits
The Company offers a comprehensive benefits package, including health, life, and disability insurance, paid time off, a 401(k)-retirement plan, and additional employee benefits Compensation Data
The likely salary range for this position is $60,000 - $80,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly other requirements. Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.